Letter from Amanda (consent form must be signed)

Dear parents and youth – We are very excited to have you at NexGen next week.  A few things that we wanted everyone to know. 1) We will be going off site on Saturday to a surf leadership program.  3 waivers are needed.  Two are attached to this email and another is at this link https://app.rockgympro.com/waiver/esign/orlandowatersports/6116d4aa-a92d-45eb-b3f4-56e408bfd783 Without these 3 waivers being completed and turned in Friday or Saturday your youth will not be able to go on Saturday 2) We will be leaving the hotel by 9am.  Please have your child check in by 830am so they can get breakfast, signed in etc. 3) Each youth should bring an age appropriate bathing suit, a cover up, sun screen, a hat, a change of clothes and a towel.  We will be gone all day but will have frequent water, food and activities both in and out of the water. 4) If you do not come with us Saturday off site there are NO alternative activities for teens 5) Friday will be engaging and fun, two speakers that will have the teens up out of their seats, interactive and discussing life skills in a fun and interesting way.  Please encourage your youth to attend. If you have any questions or concerns please do not hesitate to contact me today or during the event at 352-214-6300.  For more information on Urban Surf 4 Kids feel free to look at their website – http://www.urbansurf4kids.org Amanda     CODE OF CONDUCT URBAN SURF 4 KIDS Participation in the organization’s programs is subject to the observance of the rules and procedures. The activities outlined below are strictly prohibited. Any participant or staff member who violates this Code is subject to discipline, up to and including removal from this event and or entire program. Abusive language towards a staff member, volunteer, event participants or other participants. No use of flow, cursing, or negative words/language of any kind towards anyone at anytime. No conduct endangering the life, safety, health or well-being of others. Failure to follow any Urbansurf4kids policy or procedures. Safeguard the privacy/confidentiality of our individuals, participants, families/ groups as well as the integrity of Urbansurf4kids. All photos must be approved by said party, individuals, participants, families/groups BEFORE any photos are taken. I have read and understand the Urbansurf4kids Code of Conduct. I agree to abide the rules and guidelines described above and understand that I may be removed as a participant/volunteer if I violate any of these rules. Waiver URBAN SURF 4 KIDS WAIVER 2016 SEASON In consideration of being allowed to participate in any of Urban Surf 4 Kids programs and / or related activities. I, ________________________________________________ acknowledge and agree to the have read and fully agreed to the following disclosures: Risk of injury from the activities involved in this program is significant, including the potential for permanent paralysis and death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury does exist. I Acknowledge That Surfing May Be Dangerous And I Accept And Assume Such Risks, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and assume full responsibility for my participation: I am aware that open water activities in general, and surfing specifically, involves inherent risks. I willingly agree to release Urban Surf 4 Kids or any of its employees / volunteers from responsibility and waive all my rights to take any legal action against Urban Surf 4 Kids. If however I will observe any unusual significant hazards during my presence or participation I understand that it is my responsibility to remove myself from participating and bring such to the attention of the nearest official immediately. I Waive My Right To Sue Urban Surf 4 Kids: In consideration for Urban Surf 4 Kids agreeing to provide me with surfing instructions and allowing me to participate in this class or lesson, I agree that I shall not make a claim or bring any action against, sue, or hold responsible, the local city of the event, Urban Surf 4 Kids, its owners, officers, agents, employees, associates, representatives, volunteers (referred to collectively in this agreement as “Urban Surf 4 Kids”) or expect, require, or pursue them, to be held accountable for any damages. I voluntarily agree to release, discharge, and hold harmless Urban Surf 4 Kids from and against any and all claims of liability, even those arising out of their negligence, fault, recklessness, or any other act or omission which causes me damages, illness, injury, disease, or death, of any nature in any way connected with my participation in this activity. I also expressly agree to release and discharge Urban Surf 4 Kids from any act or omission, excluding acts of wanton or gross negligence, in rendering or failing to render any type of rescue, emergency or medical services. Urban Surf 4 Kids volunteers are prohibited from posting or distributing pictures of youth at events unless they receive a signed waiver/authorization from the foster parents, guardians, or youth themselves (18 and over). Urban Surf 4 Kids prohibits the photographing of youth, outside of water activity wearing bikinis, shirtless, or any inappropriate attire. I acknowledge that Urban Surf 4 Kids does contract event photography to commercial vendors. I acknowledge that these pictures will sometimes be utilized in social media campaigns and advertisement. In the event that an individual does not want to be photographed they must contact an Urban Surf 4 Kids staff member at the event. Event photo’s will be made available to volunteers and youth groups through Urban Surf 4 Kids official website or social media sites. I, for myself and on behalf of my heirs assigns, personal representatives and next of kin, HEREBY RELEASE, INDEMNIFY, AND HOLD HARMLESS URBAN SURF 4 KIDS, their officers, officials, agents, volunteers and/or employees, other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessons of premises used to conduct the event (“Releases”), WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH, or loss or

2014-06-05 BOD Minutes

BOARD OF DIRECTORS Quarterly Meeting Minutes Florida State Foster Adoptive Parent Association Inc. Meeting date: 6/5/2014 Call to order: The Board of Directors of FSFAPA monthly conference call was held on June 5, 2014. The meeting convened at _4:00_ pm EST, President Trudy Petkovich presiding, and Curtis Byrd, Secretary. Members in attendance: Trudy Petkovich, Curtis Byrd, Harriett Wynn, Lillie Blackshear, Trish Allen, Dorothy Alvarez, Maria Bond, Coleen LaCosta, Chris Johnson, Orlando Avila, Keith Best, Kim Hernandez, Charles Parker, Harry Dubia, Lynda Thompson, Kara Jordon, and Victoria Herrin. Members absent: Wendy Vernon (excused), Trudie Poole (excused) Advisors in Attendance: David Brown, Gay Frizzell, Carrie Toy Special Guest: Lauralynn Segur , Cindy Strickland Approval of Minutes: Harriett Wynn made a motion to approve the minutes of May 26, 2014 with corrections, seconded Motion Carried Trudy Petkovich opened the meeting by welcoming everyone and introducing our special guest, Carrie Toy who will be the “new Gay”. Trudy Petkovich turned the floor over to Charles Parker for an update on website. Charles demonstrated the new changes that he is making; the addition of search capability is a wonderful idea. Charles is incorporating our Facebook which has currently over 1100 followers into the website doing this is a really effective way to communicate information. Charles also correlated all 22 judicial circuits, 18 CBC’s, 67 counties, 32 Board positions, and 41 local FAPA’s. Charles is hoping to issue everyone a password so each board member will be able to manage their part of the site. To check out the website please go to www.floridafapa.org/wp. Charles is hoping to have the new live by July 1, 2014. Everyone expressed their appreciation to Charles for all the work he has done. Maria completed the purchase of A/V equipment that was voted on purchasing for the conference. Maria stated that she and Christopher Johnson will begin researching the remaining AV needs of FSFAPA and begin purchasing these items. A Policy and Procedure will need to be in place for signing out and returning these inventory items. Lynda Thompson will prepare this document. Maria then moved on the new position “Administrative Support” for the FSFAPA Board she see this as a baby step that will open the door to other avenues. We need to build a strong foundation on which we can build and expand this board goal. This new position will fall under the President. Maria will prepare a proposal mirroring the contract that already is in place with our FAST position. Advertising for position will be on forms of communication (constant contact, Facebook etc.). The selection committee will consist of the Executive Committee of FSFAPA. The Executive Committee members will not be illegible to apply for the position. This position is open for any of the existing Board of Directors to apply for. Orlando Avila made a motion that we accept the position title “Administrative Support”, the positon description to be complete Maria Bond and to include the salary package information, $10.00 per hour for 20 hours a week. We will recruit via these site and constant contact. It was seconded. Motion Carried Trudy, then brought up the issues that we are having with the Duffels Program shipping and distribution. LaShaun Wallace has voiced that she is willing to give up the chair position of this program. It was discussed should we scrap the whole program and start over or refine the current program. Coleen LaCosta voiced that the program could be saved with some fine tuning. Trudy then asks the RVP how many duffels they still had in their possession. The answer was staggering amount (150). Trudy stated that this was our program and we needed to take ownership of it. She then asks if there was anyone will to step up and take over this program, Keith Best volunteered to assume this responsibility, and Keith will prepare a proposal of his redesign and submit it to the board. It was decided that the duffels will be given out at all conferences. It will begin with the Summit conference in September. We will ask for a list of foster parents coming to Summit from DCF. Kim Hernandez asked what was she to do with the luggage/ Duffels/bags that LaShaun Wallace had shipped to her. Trudy advised her give it away to foster families. David Brown spoke on the upcoming legislative session, he wants us to come up with at plan of what we want to present to the legislators. David asks for each board member to come up with at least 3-4 topics for legislation. Trudy asks that everyone email David at least one topic this week. Gay Frizzell is retiring as our DCF advisor she spoke at the meeting offering any support to us after her retirement, stating that there is nothing she would not do to support FSFAPA. Gay then introduced her replacement Carrie Toy. Carrie told everyone a little about herself and that she was hoping to fill Gay’s shoes. Carrie’s email address is Carrie_Toy@dcf.state.fl.us. Victoria Herrin reported that the band will be performing four songs during the conference and there will be professional recording and the several media outlets including Good Morning America. John Travolta has made several donations even though he could not be in Tallahassee he is still interested in being a spokesperson for the Band. There are large sumes of money coming in for corporate sponsors. Donations need to be handled through a separate band account. It was suggested that with all of Victoria’s involvement that she be a co-signer on the account since she will be handling the equipment purchases and the payments. Curtis Byrd made a motion to rename the SunTrust Conference Account to “NEX GEN Band Account” and adding Victoria Herrin as a co-signer on this new account. It was seconded. Motion Carried Curtis Byrd and Orlando Avila reported that as of right now we have the following nominations: President – Harriett Wynn, Treasurer – Maria Bond, Northwest RVP – Kara Jordon, North Central – no