2015-08-31 BOD Minutes
FSFAPA Board Meeting MONDAY, Aug. 31 – 8:30 p.m. Conference Call Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by at 8:30 p.m. Following were in attendance: Harriett Wynn (President), Chris Johnson (Exec VP), Charles Parker (Secretary), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Kara Elliot-Jordan (RVP), Thomas Croom (RVP), Keith Best (RVP), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Melissa Schol (RVP), Trish Allen (Adoptions), Amanda Williams (Nex Gen/IL), Coleen Lacosta (FAST), Victoria Herrin (Band Manager), Laurallyn Segur (CBC Advisor), Gay Frizzell (QPI Advisor), and Trudy Petkovich (Executive Director). Not in attendance: Melanie Stimmell (RVP), Lynda Thompson (Parliamentarian/Bylaws), Wendy Vernon (Advocacy), Harry Dubia (Membership), David Brown (Nominations – excused), Xiomara Turner (DCF Advisor) After attendance, the minutes from the prior Board Meeting were accepted with changes. Motion made by Chris and seconded by Maria; motion passed with no opposition. TREASURER’S REPORT – July 31 Financial Report had income of $102,774.55 and expenses of $202,321.95. Does not include the $60,000 DCF reimbursement for conference which arrived in August. With that the current amount in the bank is $63,086.93. FALL MINI CONFERENCE – Set for Nov. 14 in Palm Beach County. Hosted by Friends of Foster Children. Will be inconjunction witht heir “Triple-P” parenting program. Maria will send location & speaker info for website and newsletter etc. OLD BUSINESS DUFFELS – LaShaun sent an email to the entire board asking if we were interested in “spinning off” duffles as own program. Exec committee is investigating this further but initial reaction is in support of the idea. There was no further discussion. BAND – Victoria reported that the band will perform at the Summit, and that it will be a new set, including a song writted for them by Kurt Kelly. There will be many people participating in the performance, including Kelly, Secretary Carroll and others. CAREGIVER RECRUITMENT – no meetings since last update. Band did have an event in support of this in Jensen Beach. DCF reimbursement issues persist. There are meetings and presentations on this topic set for the Summit. NOMINATIONS – David reports he has received all information necessary to confirm nominations. BYLAWS – Charles reported that a possible redline available at the summit, but since there is no board meeting to confirm them at the summit, they will be reviewed later and presented to the general meeting later in the year. There had been some question about this creating a confusing timeframe with next year’s election, but Charles indicated that we’d likely choose an effective date of January 1 regardless of which GMs they are presented. NEW BUSINESS NACAC UPDATE – Submited in writing (emailed to board) prior to the meeting by Trish, there were no questions. RVPS – Thomas reported that there is a new association being cultivated in his area (North Central) and things have been very positive. He also has been working with ELC on several issues, but nothing to report on those at this time. Keith reported that he attended the South Dade FAPA meeting – they have an all new board of directors in place: they held a backpack distribution. The church they meet at is very supportive. He also attended the Miami-Dade FAPA where they had 25-30 at the meeting. Also held a backpack distribution and gave away free movie passes. The deadline for their travel club (Disney park visit) is Sept. 1. Keith also reported that Broward FAPA has managed to hold a meeting every month this year —which is a vast improvement over the past. LEGISLATIVE UPDATE – Committee meetings for the session starts on Sept. 14. Legislature is “going nowhere” on a litany of issues, so it remains to be seen whether there will be progress on the Adoption Intervention issue. FAST – Colleen reported that the phone has been really busy with complicated calls. Seems to be a trend developing removals surrounding allegations and the children never returning to the home – even if the allegations are found to not be credible. This is happening in SW FL, Panhandle and Volusia according to the calls she is seeing. Thomas indicated he is seeing this in his area as well and has a meeting with Big Bend CBC CEO to discuss this. It appears there is no real policy or procedure in place to compel the CBCs to handle this issue – Big Bend has agreed to work up a policy for review with recognition of the trauma removals can create. Thomas will share the draft when complete. PRESIDENT REPORT – Fostering Success workgroups are continuing to meet and the work on the “matching” software continues. Lots of discussion of short term vs. long term goals in development of matches. There is also still discussion about the need for a hotline, but liability concerns have that stalled at the moment. QPI – Gay reported that there will be a few QPI events at the summit, Thursday at 10 am there will be a QPI workshop, Thursday at 2 pm there will be 2 focus groups one for caregivers, one for teens. DCF is supporting this and will allow people to participate in these even without being part of the Summit – an email about this has been sent out and Gay has asked us (especially RVPS) to share this with caregivers that may be able to participate. NEX GEN – Amanda reported that there are several groups around the state that have contacted her to expand the Nex Gen concept to local associations. EXEC DIRECTOR REPORT – FCC Rally in Tally is set for Nov. 30-Dec. 1. Hotel is $129/room. Cost of registration/participation is not yet set. If interested, please let Trudy know. On the legislative front, FCC has concerns about infighting between legislators and hopes it doesn’t affect their goals. FCC will share their agenda with us when it is complete (before public) but they are also concerned about issues with Group Homes and Fl Chilodren’s First is pushing a draft of legislation concerning some
2015-07-27 BOD Minutes
FSFAPA Board Meeting MONDAY, July 27 – 8:30 p.m. Conference Call Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by at 8:30 p.m. Following were in attendance: Harriett Wynn (President), Chris Johnson (Exec VP), Charles Parker (Secretary), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Kara Elliot-Jordan (RVP), Trish Allen (Adoptions), Keith Best (RVP), Melanie Stimmell (RVP), Lillie Blackshear (RVP), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Harry Dubia (Membership), Coleen Lacosta (FAST), Laurallyn Segur (CBC Advisor), Gay Frizzell (QPI Advisor), Xiomara Turner (DCF Advisor) and Trudy Petkovich (Executive Director). Others in Attendance: Lori Dubia (Chains) Not in attendance: Thomas Croom (RVP), Wendy Vernon (Advocacy – excused), Victoria Herrin (Band Manager), Amanda Williams (Nex Gen/IL), David Brown (Nominations) Excused: Dorothy Alvarez (RVP); After attendance, the minutes from the prior Board Meeting were accepted. Motion made by Orlando and seconded by Melanie; motion passed with no opposition. TREASURER’S REPORT – June 30 Financial Report had $83,677.68 in bank with Expenses of $132,331, approximately $70,000 over budget, much of which will be resolved by the DCF reimbursement for the conference (per agreement, DCF will cover $60,000 for conference and there are stirrings they may add up to $15,000 to offset some of the high costs of childcare for the conference.) DCF says the money has been processed but we are still waiting. (Maria noted that we started the year with $105,000 in the bank.) With the bills that have been paid since the report, we have a virtual zero balance in the operating account awaiting the reimbursements, so all expenses are to be approved by Maria until further notice. Charles expressed concern over the conference final numbers (not complete yet) because it is historically our best fundraiser – and the expected $60k reimbursement does not even appear to get us to break-even. Maria outlined the main expenses as the hotel at $85k and the childcare at $35k, and characterized the conference as “Looking at a significant loss.” Charles expressed concern, as this is now 2 years without income from the conference (NFPA joint conference in 2014 limited our leverage to produce income) and asked what we can do to stem this in the future (including looking at locations outside Orlando.) Harriet shared that this was the first conference in 16 years that she remembers as having an operating loss, and that we also may need to explore other fundraising opportunities and increasing our conference fees. Chris brought up site visits to possible locations for 2016, and indicated that the Orlando Renaissance (Sea World) is the current front-runner and asked Maria to let him know when the finances are more settled so we can make a deposit to reserve the location. CONFERENCE FOLLOW UP – Orlando and Chris will be working on the cleaning bill and related issues with the Hilton and Super Sitters in the coming week. Moving forward we need to evaluate our childcare options including other vendors and the capabilities to care for medically complex children. There have been suggestions to reach out to CMS to get assistance and more alternatives for these families, but clearly the approach we took with Super Sitters this year needs to change. Keith says the evaluations are 85% complete and will be returned (complete) this week. Will send to Thomas, Chris and Melanie (copy Trudy) when done. DUFFELS – Need to get an inventory (it appears Lillie may be the only RVP with any bags); Melanie indicated she could use more. We need to see if there are any to use for her and the Summit distribution. The Duffels Walk did not raise money (in fact may have ended as a loss) so there is no operating money in the Duffels program to order more. Maria is checking to see if all the restricted funds were used on the last order or if there may be more. After August 15, LaShaun will begin working with FSS on the 2016 walk in Jacksonville, which already seems to have more support than the Daytona/Orange Park event. ADOPTION INTERVENTION – Charlie gave a quick update. He believes that we are waiting on revised language from GAL Legal to begin to shop the proposed legislation for sponsors; in addition to the Ch. 39 Best Interest language being added to the Adoption Intervention statute, the hope is to create a time-sensitive case that allows the parents to fully utilize the statute for the first 60-90 days of a case, and then diminish their ability to derail the dependency case the longer the case progresses (especially in cases where there are clear bonds forming with caregivers). The intent would be to prevent the “last ditch” interventions at the eve of TPR and TPR advisory hearings. Melanie asked Charles if he could send her the 2015 session proposed language that was not sponsored. NEX GEN BAND – The band is headed to Tally for a Saturday night event sponsored by Big Bend CBC. DCF will be reimbursing the band travel expenses. The event is part of the Fostering Success recruitment effort. Additional events in Jax on Aug 15 and Devereaux will sponsor an event on August 21 (location TBA). The band is also slated to perform at the opening of the DCF Summit. TEEN RECRUITMENT – Chris indicated that everything seems to be moving forward, and the QPI site has embraced the effort and has become a great resource on the Fostering Success front. Lots of promo materials are coming together with the logo, including a PSA with more to come. Really excited for the event in Tally this week. Still working on the “Matching System” (TeenHarmony?) to get teens to the right homes. Melanie added the recruitment teams are looking for recruitment updates about whether the effort is generating calls and how they are being handled. She asked the RVPS to add this to the list of issues they discuss with the CBCs. BOARD SHIRTS – Anyone that needs shirts or wants additional shirts needs to get in contact with
2015-06-18 BOD Minutes
FSFAPA Board Meeting THURSDAY, June 18 – 3:00 p.m. Hilton Orlando Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by at 3:00 p.m. Following were in attendance: Harriett Wynn (President), Chris Johnson (Exec VP), Charles Parker (Secretary), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Kara Elliot-Jordan (RVP), Trish Allen (Adoptions), Thomas Croom (RVP), Keith Best (RVP), Melanie Stimmell (RVP), Lillie Blackshear (RVP), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Harry Dubia (Membership), Amanda Williams (Nex Gen/IL) LaShaun Wallace (Duffels), Laurallyn Segur (CBC Advisor), Dorothy Alvarez (RVP), Gay Frizzell (QPI Advisor), David Brown (Nominations), Rose Stayduhar (FAST Coordinator) and Trudy Petkovich (Executive Director). Not in attendance: Kristi Putnam (DCF Advisor), Wendy Vernon (Advocacy – excused), Victoria Herrin (Band Manager – excused). After attendance, the minutes from the prior Board Meeting were accepted with corrections. Motion made by Thomas and seconded by Orlando; motion passed with no opposition. PRESIDENT’S REPORT – Enjoyed working with everyone to get the conference set up; some gave 110%, a few gave a little less. Encouraged those that need help to let other board members know – so nothing gets missed. We have to work together, but we will get it done. Chris interjected that Harriet, Lynda and Trudy have carried much of the load for the conference and thanked them – but there is still plenty for us all to do. Harriet thanked LaShaun Wallace for stepping up and helping lay out the program, welcomed Rose to her first Board meeting. EDUCATION CONFERENCE – Lynda let everyone know that the team meeting to kick off Friday would be at 8:45. Encouraged all to be vigilant about badges for participants and kids (teens have shirts as well) for safety. Board approved giving FSFAPA Travel Mugs to speakers as Thank Yous. BOARD SHIRTS – Orlando announced the shirts were in and would distribute after the meeting, price was in the $20 range if you ordered a Polo (dependent on size) and the board paid for one Oxford for each board member. EVP/RVP – Chris reported that he and Harriet were going to meet the prospective RVP for Suncoast Region at the conference as an interview. NEX GEN BAND – Playing at the Conference at both general sessions (Saturday and Sunday.) TEEN RECRUITMENT – Committees are making progress, Pat Smith (Saturday’s Keynote will share the new Fostering Success PSA and some support materials, logo.) NOMINATIONS – David and Charlie are moving forward with the nomination process, David indicated that all RVPs and the three sitting executive board members up for election have been re-nominated for their current positions (either by email or in-person to him). At this point there are no opposing nominations for any of the positions, the floor will be open at the General Membership Meeting on Friday for final nominations. Any contested elections will be held at the GM Meeting this Fall (TBD). DCF ADVISOR – Kristi is leaving DCF to relocate with her husband (who has been working out-of-state). QPI ADVISOR UPDATE – Gay reinforced the information about the Teen Recruitment project. David interjected that he is looking for parents of teens in care to share stories for a blog in support of the recruitment effort. FAST – Rose asked anyone that had helped with FAST previously to email her the capacity they held. She is still working her way into the position. Charles indicated that some of the emails she had been in on were copied to him, and he shared that her responses were exactly the type of support the position needed to offer, and her understanding of the procedures was a big plus. EXECUTIVE DIRECTOR REPORT – Trudy shared that there will be a Purple notebook either in Clear Lake or at Registration for suggestions and notes for coming conferences. Please use it! Duffles will be distributed after RVP meetings on Friday. Board wears long-sleeve red shirts on Satuday. A motion was made to adjourn (by several) and seconded (by several) and the meeting closed at approximately 5 p.m.
2015-05-26 BOD Minutes
FSFAPA Board Meeting May 26, 2015 – 8:30 p.m. Conference Call Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by at 8:30 p.m. Following were in attendance: Harriett Wynn (President), Chris Johnson (Exec VP), Charles Parker (Secretary), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Kara Elliot-Jordan (RVP), Trish Allen (Adoptions), Thomas Croom (RVP), Keith Best (RVP), Melanie Stimmell (RVP), Lillie Blackshear (RVP), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Harry Dubia (Membership), Amanda Williams (Nex Gen/IL) LaShaun Wallace (Duffels), Laurallyn Segur (CBC Advisor), Kristi Putnam (DCF Advisors), Gay Frizzell (QPI Advisor), and Trudy Petkovich (Executive Director). Not in attendance: Wendy Vernon (Advocacy – excused), Victoria Herrin (Band Manager – excused), Dorothy Alvarez (RVP-excused) After attendance, the minutes from the prior Board Meeting were accepted with corrections. Motion made by Melanie, seconded by Lillie; motion passed with no opposition. EDUCATION CONFERENCE – Harry has 200 bags donated for attendees and is working to fill them; Maria has acquired walkie Talkines; Charlie expects to have an AV needs list together Wednesday to share with the Conference committee and use to for the request for bids (and determine if the association should outright purchase any of the items). The Board meeting at the event will be announced later (Harriet will take a poll by email after this meeting); Trudy reports there are 270 kids in childcare and they are looking at what their total capacity could be; Lillie reports the silent auction donations are advancing slowly, but that is always the case and she is not concerned at this point. DUFFEL WALK – gave out 38 -40 bags to FPs that showed up for the event, all that were registered for bags were delivered. There were some donated bags locally and those were used to make logistics easier. RVP – Chris reports that there is some progress in the search for Suncoast RVP and his leading candidate will be at the conference. BOARD SHIRTS – Cost for the polos should be about $25 per person and can be paid on delivery at the conference. Get with Orlando for sizing and ordering info ASAP. TEEN RECRUITMENT – Amanda, Chris, Trudy, Harriet and Laurallyn are all on committees for this effort and report that progress is being made. Amanda reports that they are finalizing a resource book and they hope that it will help retention (along with continued FSFAPA involvement and keeping parents engaged). Chris reported that they are following up on the PSAs that will be used this summer. ADOPTION INTERVENTION – There is a meeting with Allen Abromowitz and several board members in June (before conference). Melanie reported that at one of her meetings there were people that wanted to share their Adoption Intervention stories, and that she would follow up (they have not contacted her.) ADOPTION CONFERENCE – Trish reported that attendance was not great, but the conference was excellent and topics covered were pertinent (i.e. Teenage Brain Developtment). Good experience, good information, wishes there were more involved than core group. DCF ADVISOR – Kristi is leaving DCF to relocate with her husband (who has been working out-of-state). Her last day will be end of June, replacement DCF advisor should be named soon. Kristi also mentioned that there is a wider recruitment retention issue that has DCF exploring “best practices” among the CBCs and discussions of ways to use FP mentors. Kristi also participated in a National Foster Care Board discussion; shared Florida’s moves on Normalcy and Prudent Parent standards and reported that Florida is still leading positive change on many fronts. QPI ADVISOR UPDATE – Gay reinforced the information about the Teen Recruitment project, also shared that Amanda and daughter are headed to the White House later this week to represent Florida at a Children’s Bureau event on Developmentally Appropriate Foster Care. CBC ADVISOR UPDATE – Laurallyn reported that FP retention issues are popping up across the state, at a time when kids in care is rising. Retention needs to be an additional focus (with recruitment) MEMBERSHIP – Harry reported that after discussing with Trudy the method of counting members, it was determined the consistent manner would be to count adult members individually rather than family memberships as a single unit. That puts the numbers at 102 paid members. TREASURER REPORT – FSFAPA has more than $109,000 in the bank, with coming adjustments for the conference. We are ahead of projections at this point. FAST – Rose took over May 11 and has handled 10 calls, is concerned that the local understanding of the program may need to be a focus at the conference. She will also be doing a FAST Training at the Summit in September. EXECUTIV DIRECTOR REPORT – Trudy went to a state advisory board for adoptions and reports that there are many changes coming in adoptions in Florida. Says there will be some piece put into the adoptions process specifically about post adoption services. Most of her other work has been on the conference or the Band (which is in Boynton Beach this weekend.) At 9:34 Chris made the motion to adjourn, Amanda seconded and none opposed.
2015-04-27 BOD Minutes
FSFAPA Board Meeting April 27, 2015 – 8:30 p.m. Conference Call Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by at 8:30 p.m. Following were in attendance: Harriett Wynn (President), Chris Johnson (Exec VP), Charles Parker (Secretary), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Kara Elliot-Jordan (RVP), , Keith Best (RVP), Melanie Stimmell (RVP), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Wendy Vernon (Advocacy), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), , Harry Dubia (Membership), Amanda Williams (Nex Gen/IL) LaShaun Wallace (Duffels), Victoria Herrin (Band Manager), Laurallyn Segur (CBC Advisor), Kristi Putnam (DCF Advisors), Gay Frizzell (QPI Advisor), and Trudy Petkovich (Executive Director). David Brown (past CBC advisor) was also in attendance. Not in attendance:, Trish Allen (Adoptions), Carrie Toy (DCF Advisor – Kristi covered), Coleen LaCosta (FAST Coordinator, Kinship), Thomas Croom (RVP – excused) After attendance, the minutes from the prior April Board Meeting (Tallahassee, Children’s Week) were accepted with corrections. Motion made by Orlando, seconded by Lillie; motion passed with no opposition. ADVOCACY DAY – Wrap up by Lillie, “everything went very well.” If we participate at similar levels in the future it would be helpful to have talkin points firmed up earlier. Comments were positive, but in general the feeling is that Rally in Tally just prior to session is a better opportunity moving forward. DUFFELS – Keith referred to a detailed email from LaShaun to all board members earlier in the day, was also discussion about use of trailer for walk. Expected distribution should match closely with delivery, not expecting to have to transport large number back. EDUCATION CONFERENCE – Trudy indicated that registrations are coming in and emphasized that we need to make sure people are aware that child care registration must be done on Super Sitter website. There was discussion that the Super Sitters form was not prefilled with event name, location or times, which may create issues (Trudy was going to follow up.) DAVE THOMAS GRANT – No change. Some discussion about the process to start grant idea discussions and submission to Maria. There was some discussion about finding a way to tie grants to the upcoming adoption intervention effort or teen foster parent recruitment initiative. NEX GEN BAND – Due to Spring Break/Easter timing conflicts the scheduled fundraiser in Leesburg has been postponed; looking for a summer date. Still involved withy Cruise Ticket sales split fundraiser. Band will also do a tour in support of the Teen Foster Parent Recruitment initiative this summer – kicking off a “Summer Success Tour” at the conference and culminating at the Summit. TEEN FOSTER PARENT RECRUITMENT – David expanded on the Summer Tour for the band telling the board about the work with the CBCs and DCF, the fact they are lining up dates (to be shared very soon) and everyone is excited to use this opportunity to raise the profile of the need for caregivers for teens in care. They are currently developing materials to promote events in advance and for those at the events. MEMBERSHIP – Harry reported that we are still low on membership (but have creeped over 40 families/70 individual members)numbers, discussed using a Constant Contact email campaign to try to remind past members to renew so they can take part in elections and nominations at conference. EVP REPORT – Suncoast is still open, there are some discussions but nothing firm at this point. Melanie is meeting with some organizations and foster parents in Suncoast in an attempt to ensure they are supported. TABLECLOTH MIA – Harriet asked the board to check their materials from Fernandina, as the association’s printed tablecloth is still missing in action. Will check with FSS to make sure it wasn’t left behind. BOARD SHIRTS – Orlando has secured a vendor that can supply Oxford and Polo shirts (at quality similar or better than the old blue ones) for $26 ea. Printed for the oxford style and $20 for polos with an order of 20 or more.) He is going to check on color availability as he was not aware red had been decided on. Shirts will be available in men’s and women’s varieties. FCC CONFERENECE – Trudy asked for anyone that is interested in attending the FCC conference to contact her ASAP as reservations need to be finalized this week. TREASURER’S REPORT – Maria was travelling and will email a treasurer’s report this week. SECRETARY REPORT – ELECTIONS/NOMINATIONS: Up for Nomination at the Conference in June are the EVP, Director Of Programs and Secretary. Charles has researched (with Trudy) the last several elections due to uncertainty about the RVPs positions that should be up for election this cycle. There is conflicting information, including an election 3 years ago which all RVPs simultaneously stood election. Because the majority of our RVPs are either appointed or open (not a result of contested elected) the executive board decided they would like to update the bylaws to make all the RVP posts appointed and corresponding to the President’s elected terms. In the mean time the 2015 elections (for 2016 service) being mid-presidential term the executive board decided that all RVPs will stand election this year for the remainder of the current presidential term (one year). The board’s representative (nomination chair – TBD) will present a slate of RVPs to stand election (nominations will be accepted), any uncontested posts will be elected in this manner for the 2016 year. The executive board and full board will begin the process to update the bylaws to reflect this new approach. (Which will have to be ratified by a membership vote.) After discussion, there were no objections — including from the RVPS — to moving ahead in this manner. DCF ADVISOR – Kristi expanded on David’s comments on the Summer of Success tour and the workgroups behind the recruitment effort. There will be a follow up webcast Thursday (follow up to original meeting March 13 in Tampa). Expects to hear how the plan will roll out statewide with the roles and assignments more clearly defined.
2015-04-13 BOD Minutes
FSFAPA Board Meeting April 13, 2015-8:30 pm Tallahassee, Fl Submitted for approval by FSFAPA RVP Kara Elliott-Jordan Meeting started by 8:35 Following were in attendance: Harriet Wynn (President), Chris Johnson (Exec VP), Kara Elliott-Jordan (RVP), Thomas Croom (RVP), Keith Best (VP), Melanie Stimmell (RVP), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Trish Allen (Adoptions), Wendy Vernon (Advocacy), Coleen LaCosta (FAST Coordinator, Kinship), Harry Dubia (Membership), Kristi Putnam (DCF Advisor), Gay Frizzel (QPI Advisor), Maria Bond (Treasurer), David Brown (Legislative Advisor), and Trudy Petkovich (Executive Director) Not in Attendance: Orlando Avila (Director of Programs), Charles Parker (Secretary), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Laurallyn Segur (CBC Advisor), Carrie Toy (DCF Advisor), Amanda Williams (Nex Gen/IL), Victoria Herrin (Band Manager) Minutes from March 30 Conference call were reviewed. Motion to accept by Chris Johnson, seconded by Thomas Croom. Motion passed, minutes approved. FLORIDA COALITION FOR CHILDREN (FCC ) MEETING SUMMARY: • Chris provided an FCC update. • FSFAPA is now a member of the FCC, which primarily represents CBCs in legislative matters. • Trudy is participating on the FCC weekly phone call on Monday mornings. • Kurt Kelly met with FSFAPA Executive Board members on Monday, April 13. o discussed increasing FSFAPA visibility and presence in Tallahassee and offered help with signage and connecting FSFAPA board to legislators. Kurt was introduced to Thomas (board member residing in Tallahassee). o Discussed recruitment and FSFAPA members noted retention as a critical to recruitment and was able to share our desire and concerns related to retaining quality foster parents o Kurt shared ideas for additional training for teens and foster parents of teens—specifically equipping foster parents to help prepare teens for life as an adult o Kurt welcomes our input and our suggestions for areas the FCC can assist in our mission o Provided space in the FCC building for FSFAPA use whenever we are in Tallahassee • Following Chris’s update, there was general discussion regarding the frequency of FCC conference calls and Harriet expressed her satisfaction that FSFAPA is being heard as a partner in the process. QPI COLLABORATION (David Brown) • Current focus is on supporting teens and recruiting homes for teens • NexGen band is a tremendous resource and part of a strategic plan to inform, educate, and recruit homes for teens across the state by traveling to different CBC’s to perform and share their stories • At Florida Youth Leadership Academy trip this weekend, participants will be recorded as part of a public speaking assignment on what foster parents of teens should know. Videos will be packaged and sent to CBCs essentially as a marketing tool to assist in recruitment of appropriate homes • Beyond the summer: discussion will need to take place regarding the next steps after summer tour and the June conference. How will we move the process forward for our teens in care? TREASURER REPORT (Maria Bond) • Discussed/reviewed expense forms for preapproved expenses. Sample form provided for everyone in attendance. Identical to forms used by DCF staff. Mapquest with route must be attached to form. Authorization to incur travel form is for out of state travel and must be submitted to Harriet for preapproval • Maria will send travel policy via email to Board • She encouraged board members to submit travel forms to her email under high importance so that checks can be cut in a timely fashion • Chris mentioned that the finance committee reviewed travel procedures and per diem and would like the board to return to filling out travel forms individually and removing that burden of responsibility from the Treasurer (Maria has been completing this for everyone) QPI ADVISOR REPORT (Gay Frizzel) • Reiterated what David shared DCF ADVISOR REPORT (Kristi Putnam) • Also voiced support for David’s comments regarding summer tour/recruitment of teen homes. Expressed DCF’s excitement for the potential of this new venture CHILDREN’S WEEK (Lillie Blackshear) • Meet at the Capitol for set up at 7 am, breakfast served at 8:30, lunch served at 1230 • NexGen Band plays at 10 • Keith has items for the FSFAPA table • General membership meeting will be immediately following the luncheon in the same area • There is no rain plan • There are several families with appointments with legislators, they have been provided talking points • Harriet provided additional instructions for the morning LEGISLATIVE UPDATE (Thomas Croom) • Provided update on specific bills on the calendar. Recommended voicing support HB 7013 which is expected to pass in the Senate on Tuesday afternoon NEW BUSINESS ADOPTION INTERVENTION BILL (Thomas Croom) • Discussion was previously generated via email about judges allowing a long running dependency case to move to a private adoption (moving a child from a long term foster placement and prospective adoptive parents to a family selected by the adoption agency). Board members voiced near unanimous support of moving to update current legislation to prevent further trauma to children in care, and eliminate “baby brokering” • There was a bill written by GAL and CLS, but it did not have a sponsor this legislative session • Thomas summarized the FSFAPA calendar of events and legislative calendar of events; recommended that we have a bill that is supported NLT that Dec 2015—PRIOR to 2016 session beginning • FSFAPA’s task is to begin NOW to collect stories from families, speak to local FAPA groups. Our focus this summer should be about collecting data and needs to be our primary focus. Thomas and Charles are working on a survey connected to our website. • Thomas recommended we tread quietly—if attorneys that currently profit from legislation as its written become aware of our efforts, this could be shut down before we get to session. • Thomas fielded questions about the internet survey and data collection—verified we’re seeking qualitative data and information regarding the processes involved. Specific names of families/children are not necessary • There was general discussion about which regions in the state are seeing this trend MISCELLANEOUS: • General discussion about
2015-02-14 BOD Minutes
FSFAPA Board Meeting Feb. 14, 2015 – Amelia Island Masonic Lodge 1101 S. 14th St Fernandina Beach Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by at 3:45 p.m. after the closing of the quarterly mini conference. Following were in attendance: Harriett Wynn (President), Chris Johnson (Exec VP – by phone), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Charles Parker (Secretary), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Coleen LaCosta (FAST Coordinator, Kinship), Amanda Williams (Nex Gen/IL), Melanie Stimmell (RVP), Keith Best (RVP), Wendy Vernon (Advocacy), Harry Dubia (Membership), Trish Allen (Adoptions) and Laurally Segur (CBC Advisor), Victoria Herrin (Band Manager) and Trudy Petkovich (Executive Director). Not in attendance: (All previously Excused) Carrie Toy and Kristi Putnam (DCF Advisors), Gay Frizzell (QPI Advisor), and Kara Elliot-Jordan (RVP). After attendance, the minutes from the January Conference Call were accepted with changes (provided via email after submission to board) Motion made by Orlando, seconded by Amanda with no opposition. Harriet opened the business portion of the meeting encouraging board members to review the documents they are sent. There were several corrections presented to the board directory (Charlie noted and will get changes to Trudy for an update.) MINI CONFERENCE – The wrap up to the mini conference was generally positive, wit the only suggestion from the board members was allowing more time for duffels distribution (and to deal with issues – being the last item of the day issues had to be dealt with immediately) Orlando shared that there will be a wrap up teleconference with FSS and will share any comments from that in future meetings. President’s Report – Harriet reported that while in Tallahassee for the Rally in Tally last week, she and Trudy met with Secretary Carroll and many other key contacts with DCF. She shared that she and Secretary Carroll had a constructive conversation on targeted recruitment for homes for teenagers (Laurallyn confirmed that DCF this week set up a meeting in March with the CBCs on this topic.) Harriet also added that she met with Minnie Jenkins with DCF on adoptions and plans to have her attend the Annual Conference and present or train at that event. OLD BUSINESS DUFFELS – LaShaun informed the board they distributed 69 duffels at the mini conference, and that there will be a few boxes distributed to board members (with paperwork) for further distribution. Reported that the distribution – while hurried – went well. EDUCATION CONFERENCE – Lynda shared that she was working with the Hilton on space and menus. Has set aside space for the photo booth again. SuperSitters proposal for childcare was received this week and that Colleen was working on getting speakers and trainings lined up. One change for this year – because of the Father’s Day holiday on Sunday we are planning to start the Sunday sessions earlier and have a commencement breakfast and ceremony rather than lunch to allow the families to have the day together. Orlando suggested we attempt to work out late checkout with the Hilton to facilitate things in the event the breakfast runs longer than expected. Harriet pointed out that this year we plan to give the teens, tweens and kids in childcare 2 t-shirts and they are required to wear them in care – so that we can better identify the kids in our program. She also mentioned that there had been a problem in the past with parents not responding to calls and texts from childcare, and informed the board that they plan to tell parents who do not respond that they have lost the privilege of childcare at the remainder of the conference. (This is for egregious cases, not delayed because they were presenting – hours of delay after multiple attempts to contact.) There were no objections to this procedure being used. RALLY IN TALLY – Trudy reported that the event was very positive. There were many families and teens at the event and they were broken into 6 groups that were guided to various legislators and gatherings in the capitol. There was a legislative process training the day before that was helpful. It was characterized as “more welcoming” than Chidren’s Week and less stressful as there was not a specific “ask” but more general conversations of situations and needs. Amanda added that there were many teens there that shared their comments on the IL bills and the services IL kids (especially those with disabilities) need. CHILDRENS WEEK – Wendy and Lillie reported that Children’s Week will be handled a little differently this year; rather than legislators reading with the children there will be an interactive storybook village that they will act out stories with the younger children. Lillie plans to reach out to the other RVPS about legislators in their areas and their involvement. RVP News – Charlie reported that he had shared the names of two possible Suncoast RVP candidates with Chris and Harriett to consider. Dave Thomas Grant Ideas – Maria asked the board members to consider ideas/programs that they would like to see the association pursue through grants. The finance committee will consider all proposals and winnow them down and present the top options back to the board at a future meeting. Charlie shared two ideas that came from the Executive Committee Meeting the night before: One was developing a strategy to grow our annual conference through better engagement of adoptive parents (partnering with CBCs and DCF to identify; bringing more post adoptive service information and vendors to the event etc.); and another suggestion was to develop a post-adoptive services support line similar to the FAST line (that would also require the development of a list of available resources, partners and vendors.) NEW BUSINESS CONFERENCE AND SUMMIT STRATEGY – Harriet announced that starting after Children’s week this year, that event will no longer be a quarterly meeting for FSFAPA. The four quarterly meetings in FY2015-16 will be The Summit (Aug); the Fall Mini Conference; Winter Mini Conference and
2015-01-26 BOD Minutes
FSFAPA Board Meeting Dec. 29, 2014 – 8:30 p.m. Conference Call Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by at 8:30 p.m. Following were in attendance: Harriett Wynn (President), Chris Johnson (Exec VP), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Charles Parker (Secretary), Kara Elliot-Jordan (RVP), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Coleen LaCosta (FAST Coordinator, Kinship), Amanda Williams (Nex Gen/IL), (RVP), Keith Best (RVP), Wendy Vernon (Advocacy), Harry Dubia (Membership), and Carrie Toy (DCF Advisor), David Brown (past CBC Advisor), Gay Frizzell (QPI Advisor), Laurally Segur (CBC Advisor) and Trudy Petkovich (Executive Director). Not in attendance: Trish Allen (Adoptions), Melanie Stimmel (RVP – Central). Victoria Herrin (Band Manager) was previously excused. After attendance, the minutes from the November meeting were accepted with changes (provided via email after submission to board) Motion made by Lillie, seconded by Amanda with no opposition. Harriet opened the business portion of the meeting with a thank you and wished everyone a happy new year. Harriet also announced changes to the Executive Board, with Chris moving to EVP and Trudy (past president) moving into the newly created Executive Director post. She also outlined that one of her goals this year is to increase the accountability of the association and all the positions on the board as we become a more “professional” entity. MINI CONFERENCE – Orlando started updates; saying that most of the logistics are firmed up, and that the fine tuning is all that is really left. They are looking for some additional local volunteers. Trudy added that she expects an agenda to be ready shortly, and will make sure Orlando is included on future conference calls. The board will meet at the end of the conference rather than that evening due to the Valentines Day holiday. DUFFELS – LaShaun informed the board that the walk plans are moving forward and that she had traveled to Port Orange to meet with town officials and view the site. Some sponsors are on board (Lego Land, Bright House) and the local CBC president has promised “support” but that has not been defined. She reminded the board that we can sign up “virtual walkers” as well. On the duffels distribution end, LaShaun and Keith will be at the mini conference, after which LaShaun will be working on catching up on some historic orders that were not filled. EDUCATION CONFERENCE – Lynda shared that she had visited the facility in December, and was assured that the vast majority of our class space will be on the first floor, so moving up and down stairs will be limited to the main events in the ball room on the higher floor. She reported that she had heard back from most board members as to their responsibilities. She has also been in touch with Super Sitters and they want to provide child care for us again this year, and they are working on the room situation together. She also asked Maria to look into procuring 4 walkie talkies to facilitate support the day of the events. Coleen will facilitate the slide show for the ballroom events. CHILDRENS WEEK – Trudy is still looking into hotels for this event. Wendy is working with David on the legislative approach, hopes to be able to get with him for additional guidance/planning this week. RALLY IN TALLY – at this point we have a contingent of 6 going to this event. NEW CBC ADVISOR – Harriet announced that Laurallyn Segur (Eckerd, C6) has accepted the FSFAPA CBC advisor role that David Brown had held prior to his accepting a postion with QPI. RVP REPORT – Chris put out a call for suggestions for possible candidates for Suncoast and North Central regions. Some candidates have been explored, but no progress has been made. Suncoast is a particular concern because Lillie and Kara are currently covering the North Central area. Chris also reminded the RVPs about their monthly call Thursday at 8:30. EXECUTIVE DIRECTOR – Trudy shared that she is excited to assume the new role moving forward. No official report, but she will interject as necessary. DCF ADVISOR – Carrie announced that there have been some moves to reorganize the office of child welfare and she is focusing more on “well-being” in her new role, Kristi Putnam will be sharing the DCF Advisor moving forward – Kristi will be focusing more on foster care issues with the OCW. QPI ADVISOR – Gay did not attend the QPI conference in San Diego but reported that she had heard very good things. Harriet and Coleen (who did attend) both reported that it was a great conference, and that Florida was very often cited as the “good example” in discussions. FINANCE COMMITTEE – Maria reported that the finance committee had their first meeting and will be meeting monthly. They also have developed policy for reporting and tying the numbers to grants, fundraising and needs. APPOINTMENT – Trudy congratulated Harriet on her appointment by Governor Scott to the Independent Living Service Advisory Council. MEMBERSHIP – Harry shared that there have been several new memberships received in the new year, but only has renewals for 4 board members. He’ll track the rest of the board down at the conference. At 9:17 the motion was made by Chris to close the meeting, Wendy seconded the motion, there was no opposition
2014-12-29 BOD Minutes
FSFAPA Board Meeting Dec. 29, 2014 – 8:30 p.m. Conference Call Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by Trudy at 8:30 p.m. Following were in attendance: Trudy Petkovich (President), Harriett Wynn (Exec VP, President-elect), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Charles Parker (Secretary), Kara Elliot-Jordan (RVP), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Trish Allen (Adoptions), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Coleen LaCosta (FAST Coordinator), Victoria Herrin (Band Manager), Amanda Williams (Nex Gen/IL), Chris Johnson (RVP), Keith Best (RVP), Wendy Vernon (Advocacy), Harry Dubia (Membership), and Carrie Toy (DCF Advisor). Also in attendance was Melanie Stimmel, who is interested in joining the board as an RVP after the new year. Not in attendance: David Brown (CBC Advisor), Gay Frizzell (QPI Advisor) After attendance the minutes from the November meeting were accepted with changes (provided via email after submission to board) Motion made by Harriet, seconded by Lynda with no opposition. Maria presented the 2015 budget for approval, explaining the document emailed to board members showed the 2014 actual vs. 2015 projected expenses. Maria explained that the executive board had also created a finance committee (with herself, Harriet and Chris) that will monitor the budget (income and expenses) throughout the year and make updates as needed and present them to the board. While there is more than $100,000 in reserve, the goal is to balance the annual budget, and as such there may be adjustments in the number of representatives that are sent to certain events (i.e. the entire board may not go to the DCF Summit or other conferences based on costs, distance etc.) The finance committee will make many of those decisions based on the “real time” budget analysis, which will reflect income from fundraising and grants (which we hope to increase in the coming year.) The floor was opened to questions on the budget: – Lynda asked if the $66k on the conference line was her budget; Maria explained it was based on two previous FSFAPA conferences and an expected increase in expenses such as child care. She does not have donations accounted for in this number, so hopefully the final number will be lower, but that is the number by which it should be able to be done (depending on attendance and food costs). – Colleen asked Who is raising funds and writing grants. Short answer is “no one yet” but that is a goal set forth by the e-board to develop additional income sources. – Lynda asked if we actually saw the Duffels Grant. Maria responded that she had not, but because that money has been consistent the last 2 years that is the only fundraising represented in this budget (the Duffels expenses virtually match it, so it is nearly a net zero.) – Colleen asked about the band expenses and if they will see an income. The plan is not that they will generate direct income, but because the vote was made to make them a “program” it is funded similarly to other FSFAPA programs in this budget to ensure that as many hard costs to volunteers are covered as is possible. Trudy asked if anyone on the board was interested in helping guide fundraising or grant-writing, to contact her. The budget was approved as proposed (motion by Orlando, second by Harriet) with no opposition. Carrie informed the Board that DCF is teaming up with Carole Schauffer to produce a webinar for early in 2015 (early February) as a “refresh” on the normalcy law updates. There have been enough questions from CMs et al that DCF has identified this as a training need. Trudy asked who on the board was planning to attend the QPI National Conference in San Diego Jan 20-22: at this time it appears Harriet, Colleen and Amanda are the only board members attending. Carrie did say that it appears that 14 CBCs are sending foster parents. Trudy took a few moments to commemorate her last board meeting as president and thank the board members for their work, pointing out that FSFAPA is setting the standard for other FAPAs and is arguably doing it better than anyone else because of the efforts of the board and our volunteers. She thanked the board and pointed out that she was “counting down the hours” to Harriet ascending to the President role. Call was adjourned at 8:52 p.m. by motion by Orlando, seconded by Charlie. No opposition.
2014-11-24 BOD Minutes
FSFAPA Board Meeting Nov. 24, 2014 – 8:30 p.m. Conference Call Submitted for approval by FSFAPA Secretary Charles Parker. Meeting started by Trudy at 8:33 p.m. Following were in attendance: Trudy Petkovich (President), Harriett Wynn (Exec VP, President-elect), Orlando Avila (Director of Programs), Maria Bond (Treasurer), Charles Parker (Secretary), Kara Elliot-Jordan (RVP), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Trish Allen (Adoptions), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Coleen LaCosta (FAST Coordinator), Victoria Herrin (Band Manager), Amanda Williams (Nex Gen/IL), , Harry Dubia (Membership), Gay Frizzell (QPI Advisor) and Carrie Toy (DCF Advisor). Not in attendance: Chris Johnson (RVP), Keith Best (RVP), Wendy Vernon (Advocacy), David Brown (CBC Advisor), Meeting kicked off with a report from Carrie; the first item was that DCF had approved to pay for 1 Foster Parent from each CBC to attend the QPI National Conference in California (Jan 20-22 in San Diego). They are also expecting to send 1 additional per DCF region (at this point this included one licensing person, a CPI, 3-4 youth shine members). Carrie also will be attending. (On the board several members expressed they are already planning on going: Coleen, Harriet, Amanda) Carrie also announced that the Office of Child Welfare is going to do something a little different. For their holiday party they are doing a “Secret Santa” with a twist: Instead of buying a gift for the person, find a toy that represents that employee, and at the end of the party all the collected toys will be donated to a FAPA. The board decided that because this is happening in Tallahassee, and because of timing and logistic issues, the donation should be to Big Bend FAPA. Gay had nothing specific to announce on QPI, but was excited that Carrie’s announcement will increase Florida’s footprint at the QPI conference and reinforce the state as the “voice of experience” for the attendees that are newer to the process. Trudy announced that David Brown is leaving his CBC position in SW Florida to join Gay and Carole Shauffer at QPI. He wants to remain active with the association, and the board will begin looking for someone to fill his CBC advisor role. Trudy also mentioned that Trudie Poole had submitted her resignation; and she has asked Coleen to step into the position (Coleen accepted) Harriet updated the board on the recent NFPA mid-year meeting 2 weeks earlier; • NFPA thanked FSFAP for our effort on the joint conference • NFPA currently undergoing a redesign, dropping the RVP model • Several state issues addressed (California – retention; Oklahoma lawsuit over hiring and en masse resignations of nearly 700; Nebraska now refusing to give FPs copies of case plans) • NFPA membership stagnated • Working on a journal for caregivers (would like state FAPAs to promote) • Next conference at Norfolk, VA, site presenting issues with food and transportation challenges. Trudy also called for any additional year-end reports. They are due now, with the exception of the financial report which is still active (Maria). Maria promised a provisional financial report soon. Moving to the Secretary/Webmaster report, Charlie belatedly asked for and received approval of the minutes (with corrections) from the October meeting (motion my Harriet, second by Dorothy, no opposition). Charlie reported that the website stats are settling into a predictable trend, with more than 2,600 visits for the last two months and projected to be similar this month (even with the holidays.) The thing that he is more impressed with is the “organic” rankings in search engines, if you look for “foster parent associations” on Google we are currently in the No. 5 and 6 positions on the first page. (It has updated on Nov. 30 to FloridaFAPA.org pages now appearing in the 4-5 and 6 positions.) Meaning if someone is looking for us, they are extremely likely to find us. Charlie also thanked Coleen for her work in keeping the posts on the association’s FB page fresh – we have more than 1,500 “likes” and are maintaining a strong reach for posts. The FB page is really our “daily general voice” with much conversation – while our webpage is positioning more as a resource for information and assistance. Harriet reported that she is still searching for a Suncoast RVP, she has reached out to Pinellas County FAPA president Mark Haley and has not heard back. Trish reported that the Post adoption survey deadline from DCF has been extended to Nov. 30, but that some CBCs were still just now sending them out. Many board members indicated they had either just received them – or still had not received any. There was no significant update on the Winter Mini Conference other than things were progressing as expected, Orlando was going to follow up and email any updates he received. No Legislative or Duffels updates due to absences. Next Call is Dec. 29. Call was adjourned at 9:14 p.m. by motion by Orlando, seconded by Charlie. No opposition.