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2016-11-28 BOD Minutes
Board of Directors Meeting Conference Call Monday, November 28, 2016 Meeting opened at 8:35 pm by President Harriett Wynn Roll call see attendance chart attached – Curtis Byrd Minutes of the previous meeting were distributed. A motion was made by Anne Whiteside and seconded by Amanda Williams. The minutes were passed with corrections as needed. Treasurers Report – Maria Bond Maria sent a vendors list to Trudy for change of address notification Maria reported: Income $195,493.32 Expense $174,167.73 Net $21,325.59 Bank Account Balance $116,853 Transition of the Treasurer – Maria & Denise have spoken and some equipment needs to be purchased, Maria will discuss with the Executive Board. They have one more call before meeting in person for the transition of the accounts. Chris Johnson reported on the RVP – Trudy has the names of several in the Southern Region who are interested in the position and we hope to make a decision in the next week or so. For those who do not know Melissa has moved from the Suncoast Region, but she is still covering the RVP position. Chris spoke with someone from Duncoast and he will connect again after Thanksgiving. Hopefully, we will fill that position soon. No trending problems with the RVP’s, as a reminder please have your reports in on time. Please send on a separate document. Do not send as part of an email. Make sure you put the date and your name on it. If they are not on time we can’t get our report to DCF on time which will create a concern. So please try to get you report in by the last day of the month. Year End Report, we have some that we can use from the monthly reports but they are not consistent. I will send everyone a template to put together a Year End Report. This should relay your partnership with DCF, CBC and the local FAPA’s. And how that is improving communication etc. for our families. This will show the things we are doing to encourage families and partners around the state through FSFAPA. Orlando has had some computer issues and does not have the RVP reports for the Regions assigned to him. Please remember to send him your reports, those who he is responsible for. Chris will remind everyone who they are to send their reports to, himself or Chris, in an email next week. Reminder, please let Curtis and Trudy know who needs the FSFAPA address change in your Regions. Standardize your Board signature on all email concerning FSFAPA, please. This should include FSFAPA, your title and FSFAPA mailing address. Curtis will check the email address change for Anne Whiteside. Election questions – Membership is looking at revamping paypal as well as looking at other programs. Curtis an email to Thomas about his Go Foster! program. The election results were attached to the Board minutes. Recap” 128 ballots sent out 88 returned which was 69%, of the ballots. Harriett received 57%, Chris received 44%, Denise received 67%, Paul received 33%. Thomas did not receive the email from Curtis, so please resend. Thomas brought up that he received questions from around the state about the election process and the confusion due to changing the date of the mini conference and hence the election. He would like to make a motion that the next time we meet face to face, appoint an election committee as there were several questions he was unable to answer. Thomas so moved, seconded by Orlando, discussion: clarification that would be an ad hoc committee, the motion passed unanimously. Events Updates – Trudy Petkovich Rally in Tally – reservations need to be made this coming week, please let Trudy know by Friday . If you are going to Children’s week for the dinner, we need to know this week as the price does go up $25. If your CBC is sending you just let us know that you will be attending. Kurt Kelly said on the call this morning that they are looking for as many families as possible to attend. We will set up appointments to meet with key legislators to let them know who we are as a statewide organization representing foster and adoptive parents. Update from Advisors: Gay update the biggest thing happening with QPI is an effort to provide training options to get quality training out to the families. There are several webcasts dealing with sexual abuse and Lora Diaz has been diligently making these opportunities available to the parents. Please when you get this information pass it on to your local FAPA and any other foster parents you know. On the front page of the QPI website are the Myth Busters! They are out there to cover policy changes and clarification for our families. The next Florida Quarterly QPI meeting is January 17th sponsored by Heartland. Melanie asked to be put on the call list for the QPI calls and Gay will check on this. Xiomara updated us that DCF is working with QPI on foster parent investigations. There is a workgroup that is in the process of discussing how the investigations are conducted and we are coming up with an assessment tool. Feedback coming from foster parents and people in the field has been great! Xiomara has been working on 65 C-13 & 14 she will be training on these two rules around the state – Home Licensing and Child Placing licensing. Xiomara asked Melanie to give her a call to discuss her participation. Lauralyn update – we don’t have a second date at this time for the meeting on investigations so Melanie you are more than welcome. Membership in FSFAPA by the CBC’s needs to be discussed. Who sent the money last year, and thanking them for last year. The CBC’s who didn’t join FSFAPA send a letter asking them to join this year. Discussion followed about what came in this year. Including there is a sponsorship for the foster parent conference. Lauralyn will
2016-10-15 BOD Minutes
Florida State Foster Adoptive Parent Association Board Meeting Minutes October 15, 2016 Type of Meeting: Board of Directors Meeting Facilitator: Harriett Wynn Invitees: See Attached Special Guest: None Call to order – Harriett Wynn A motion was made by Melanie and seconded by Lynda to accept the minutes from 9/07/2016 with any necessary changes. There was no discussion so a vote was called. Motion Carried Maria reported on the finances of the association currently we have 174,791.00 in the bank. It was asked if anyone is using a signature in emails please try to make them uniformed with everyone else’s. Curtis announced that membership was now open for the 2017 period. And that the new membership form can be found on the website. The importance of prompt reply to emails is an area that all board members could work on, it was stated by all that they would try better. Chris and Kara will be attending the Faith Symposium and will report on any interesting information that they receive while there. Lynda reported that the QPI National Conference was very informative. Gerald Waters along with Kara Jordan prepared a proposal that we the February 2017 Mini Conference be held in Crestview, Fl. The executive board agreed and it was presented to the board for their approval all agreed. Adjournment: At 5:00 pm Lillie made a motion to adjourn it was seconded by Lynda and with no other business a vote was called. Motion Carried Admendment-1 Election results: 128 sheets were mailed. 88 sheets were returned. Incumbent Harriett Wynn with 57% of the votes defeated Christopher Johnson with 44% of the votes. Denise Sasiain with 67% of the votes defeated Paul Vernon with 33% of the votes. Admendment-2 The total attendance for the Mulberry Mini Conference on 10/15/2016 was 40. Respectfully Summated by: Curtis Byrd, Secretary Attendance Record Florida State Foster/Adoptive Parent Association Inc. [42] NAME Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 # % 1 Trudy Petkovich x X x x x X X x x x 9 75.0% 2 Harriett Wynn x X x x x X X x x x 9 75.0% 3 Maria Bond x X x x X x x x x 8 66.7% 4 Lillie Blackshear X x x x X x x x x 8 66.7% 5 Lynda Thompson x X x x x x x x x x 9 75.0% 6 Curtis Byrd x x x x x X X x x x 9 75.0% 7 Coleen LaCosta x X x X x x x x 7 58.3% 8 Dorothy Alvarez x X x x X x x x 7 58.3% 9 Chris Johnson x X x x x X x x x x 9 75.0% 10 Orlando Avilva X x x x X x x x 8 66.7% 11 Ann Whiteside x X X x x x 5 41.7% 12 Melissa Schol x X x x x X x x 8 66.7% 13 Melanie Stimell x X x x X x x x x 8 66.7% 14 Thomas Croom x X x x x X x x x 9 75.0% 17 Harry Dubia x X x x x x X x x 7 58.3% 18 Laurallyn Segur (Advisor) x X x x x X X x x 8 66.7% 19 Gay Frizzell (Advisor) x X x x x 5 41.7% 20 Xiomara Turner (Advisor) X x x x 5 41.7% 21 Kara Elliott x X x x x X X x x x 9 75.0% 22 Amanda Williams X X x x x x x x 8 66.7% 0 0.0%
2016-09-07 BOD Minutes
Florida State Foster Adoptive Parent Association Board Meeting Agenda September 7, 2016 10:00 am (Please arrive by 9:30) Type of Meeting: Board of Directors Meeting Facilitator: Harriett Wynn Invitees: See Attached Special Guest: Fawn, Heather Rosenberg Call to order – Harriett Wynn A motion was made by Ann and seconded by Lillie to accept the minutes from 8/29/2016 with any necessary changes. There was no discussion so a vote was called. Motion Carried Harriett then invited Heather to explain her new position with DCF. Heather informed everyone that her job description was still being defined. DCF Summit Harriett reminded everyone that there was still available Exhibitor Table. And ask everyone please see Trudy at the table. The floor was then turned over to Chris, who presented a condensed version of the class that he took a Rollins College. He informed everyone that he was going to email a 90 page document to everyone. He presented a 3 page document for everyone to review. It was discussed that Laurallyn and Trudy should start working on the new CBC letters and should start mailing them in Nov. Adjournment: Orlando made a motion to adjourn it was seconded with other business a vote was called. Motion Carried Attendance Record Florida State Foster/Adoptive Parent Association Inc. [42] NAME Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 # % 1 Trudy Petkovich x X x x x X X x x 9 75.0% 2 Harriett Wynn x X x x x X X x x 9 75.0% 3 Maria Bond x X x x X x x x 8 66.7% 4 Lillie Blackshear X x x x X x x x 8 66.7% 5 Lynda Thompson x X x x x x x x x 9 75.0% 6 Curtis Byrd x x x x x X X x x 9 75.0% 7 Coleen LaCosta x X x X x x x 7 58.3% 8 Dorothy Alvarez x X x x X x x 7 58.3% 9 Chris Johnson x X x x x X x x x 9 75.0% 10 Orlando Avlva X x x x X x x x 8 66.7% 11 Ann Whiteside x X X x x 5 41.7% 12 Melissa Schol x X x x x X x x 8 66.7% 13 Melanie Stimell x X x x X x x x 8 66.7% 14 Thomas Croom x X x x x X x x x 9 75.0% 17 Harry Dubia x X x x x x X x 7 58.3% 18 Laurallyn Segur (Advisor) x X x x x X X x x 8 66.7% 19 Gay Frizzell (Advisor) x X x x x 5 41.7% 20 Xiomara Turner (Advisor) X x x x 5 41.7% 21 Kara Elliott x X x x x X X x x 9 75.0% 22 Amanda Williams X X x x x x x x 8 66.7% 0 0.0%
2016-08-29 BOD Minutes
Florida State Foster Adoptive Parent Association Board Meeting Minutes August 29, 2016 8:30 pm Type of Meeting: Board of Directors Meeting Facilitator: Harriett Wynn Invitees: See Attached Call to order – Harriett WynnApproval of Minutes from 7/25/2016 A Motion to except the minutes with changes if needed was made by Ann the motion was seconded by Orlando. With no discussion, a vote was called: Motion CarriedQPI National Conference Open it up to the board to see if anyone else to go? Once opened to the board, Lynda stepped up and agreed to attend and represent FSFAPA. Thank you Lynda Announce that Melissa will be taking over Social Media (Facebook) Melissa has volunteered to take over the Facebook, Thank you Melissa we are looking forward to your changes.Go Fund Me – how much money did we receive? Is it still up? – Orlando. As this being related to Social Media, Orlando will get with Melissa and provide her with the login information and she will assume responsibility for its promotion. Conference 2016Financial Reports: Maria has given herself a target date of this weekend to have all reports completed.RVP’s use of Website Charles will provide a 30 min. training at the Summit. This training session will let the RVP’s know what new changes are coming with the restricting. Chris will be passing on information about starting up a 5013c Update on upcoming events ( Summit, Quarterly) – Trudy Schedule for the Exhibition table. Ask Chris if there were anything that he needs printed. Trudy will send out the table schedule on Wednesday there are still open positions. Please look at the schedule and see where you can fill in. Trudy also requested that everyone ware their red shirts on Thursday. These shirts will also need to be worn in October at the Mini Conference. Open Discuss Gay states that all is good around the state. As far as the Summit the only problem is a conflict with our meeting and QPI meeting. DCF Appoints Children’s Ombudsman Heather Cox Rosenberg appointed to work with youth and young adults in care. Congratulations Heather Adjournment With there being no other issues a motion to adjure was made by Chris, Melanie seconded, with no other discussion a vote was called and Motion carried @ 8:54 pm Respectfully Submitted by: Curtis Byrd, Secretary
2016-07-25 BOD Minutes
Florida State Foster Adoptive Parent Association Board Meeting Agenda July 25, 2016 8:30 pm Type of Meeting: Board of Directors Meeting Facilitator: Harriett Wynn Attendees: See Attached Call to order – Harriett Wynn Approval of Minutes from 5/31/2016, 6/09/2016 Ann made a motion to approve the minutes with any necessary changes. Harriett seconded the motion the floor was opened for discussion, there was no discussion. So, a vote was called: Motion Carried Discuss thoughts on Evaluations Report We will start this conversation and continue it at the summit. The floor was opened for conversation, Melanie, discussed one of the comments that the monitors, needed to better trained. There were several other comments on how well everything went. The rest of the conversation was then tabled until further discussion at the DCF Summit. Are we going to send the comments out to presenters? Melanie reported that she personally called each one. And felt that there was no need to send them. III. Survey Monkey do we have a use for it. – Orlando Survey Monkey has not been used since the 2015 conference. Orlando stated that he did not have time to come up the surveys, but if someone else wanted to come up with questions he would be glad to help. This issue was added to the agenda for the Summit to see if anyone is interested in working on Survey Monkey. Survey Monkey has a yearly cost of $300 dollars. It was discussed that we cancel the subscription to save the $300 dollars. And just use the free version that is available. This issue will need a motion and vote to finalize. Go Fund Me – how much money did we receive? Is it still up? – Orlando Orlando reported that he has been busy and had not kept up with this fundraising project. He thought that once it was sent out that the entire board would forward it to all their contacts and spread the word that way. We have a total of $200 donated to the fund. Conference 2016 – Wrap up Discuss thoughts on Evaluations Report Most everyone thought that as a team everything went wonderfully there some minor adjustments that need to be made. Financial Report No Reports were available Melanie is still working with the hotel on the final bill. Attendee Reports Melanie is still compiling the information. She has several questions for Trudy and should have this done shortly. RVP’s use of Website Calendar RVP’s to start inputting dates of events from their regions on the website calendar or at least send them in to be added by webmaster. Chris admitted that he had totally forgot about this and will add it to the agenda for the RVP training at the DCF Summit. VII. Update on upcoming events (NACAC, Summit, Quarterly) – Trudy Schedule for the Exhibition table. Trudy will provide a schedule of times that the table will be need to covered. VIII. Discussion about webmaster? We need to decide what we are going to do? After a lengthy discussion it was decided that we would let the current webmaster go. Trudy was then given permission from the board to approach our former Secretary, Charles Parker and offer him the position. DCF Advisor – Xiomara Turner Xiomara reminded everyone to remember that our major concern is the confidentiality of the children. A specific example she used was an email that was sent out looking for kinship caregivers caring for siblings for a reality show on Bravo. We representing FSFAPA should not make any recommendations without the Boards approval. We need to be aware of confidentiality of others within our system of care. Adjourned: 9:20 With no other business to discussion Orlando made a motion to end the meeting. Chris seconded the motion and a vote was called. Motion Carried NAME Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 # % 1 Trudy Petkovich x X x x x X X 7 58.3% 2 Harriett Wynn x X x x x X X 7 58.3% 3 Maria Bond x X x x EX X x 6 50.0% 4 Lillie Blackshear X x x x X x 6 50.0% 5 Lynda Thompson x X x x x x x 7 58.3% 6 Curtis Byrd x x x x x X X 7 58.3% 7 Coleen LaCosta x X x EX X x 5 41.7% 8 Dorothy Alvarez x X x x EX X x 6 50.0% 9 Chris Johnson x X x x x X x 7 58.3% 10 Orlando Avlva X x x x X x 6 50.0% 11 Ann Whiteside NA NA NA NA x X X 3 25.0% 12 Melissa Schol x X x x x X x 7 58.3% 13 Melanie Stimell x X x x X x 6 50.0% 14 Thomas Croom x X x x x X x 7 58.3% 17 Harry Dubia x X x x x x 6 50.0% 18 Laurallyn Segur (Advisor) x X x x x X X 7 58.3% 19 Gay Frizzell (Advisor) x X x 3 25.0% 20 Xiomara Turner (Advisor) X x x 4 33.3% 21 Kara Elliott x X x x x X X 7 58.3% 22 Amanda Williams X X x x x x 6 50.0% 0 0.0% Respectfully submitted, Curtis Byrd, Secretary