2014-10-04 BOD Minutes

FSFAPA Board Meeting Oct. 4, 2014 – 7 p.m. LaQuinta Inn – Ft. Myers Submitted for approval by FSFAPA Secretary Charles Parker. Meeting at 7 p.m after the Quarterly Mini Conference with Trudy Petkovich (President), Harriett Wynn (Exec VP, President-elect), Maria Bond (Treasurer) and Charles Parker (Secretary), Chris Johnson (RVP), Kara Elliot-Jordan (RVP), Victoria Herrin (Band Manager). Coleen LaCosta (FAST Coordinator), Wendy Vernon (Advocacy), Lynda Thompson (Parliamentarian/Bylaws/Conference Chair), Lillie Blackshear (RVP), Dorothy Alvarez (RVP), Keith Best (RVP), Trish Allen (Adoptions), Amanda Williams (Nex Gen/IL) Harry Dubia (Membership), David Brown (CBC Advisor), Gay Frizzell (QPI Advisor) and Carrie Toy (DCF Advisor). Not in attendance:Director of Programs and Nominations Chair Orlando Avila was excused for family reasons. The minutes for the previous Board Meeting submitted for approval. No further edits were suggested. Trish moved they be accepted, Harriet Seconded, no opposition. Harriet informed the board that RVP Kimberly Hernandez had submitted her resignation to the executive committee (citing personal/family issues). The resignation was accepted; Harriet asked for everyone to think about possible replacements. NEW POSITIONS: Trudy introduced Amanda Williams as the prospective new IL Committee chair. Victoria had previously held this position but has opted to concentrate on the Nex Gen Band. The band has also been elevated to a “program” of the board with Victoria as the manager (Reporting regularly to Director of Programs Orlando Avila.) Charlie moved that the board approve these changes, Chris seconded the motion, no opposition. NEX GEN TEENS: Amanda briefed the board on the Nex Gen program at the hotel during the conference (earlier in the day.) 39 teens in attendance Several group homes were invited to participate, this probably won’t be repeated. (There is a history of issues when involving this population.) There was an altercation and some teens were asked to leave (group home teens involved). Goal is to make Nex Gen into more of a leadership conference with certificates at end for achievement TREASURER REPORT: Maria reported that the association was operating at a small loss for the year ($5,061.78) but that there were still some outstanding invoices. And income from Tshirts and Duffles not completely reconciled; however Summit accounting is closed. She declared the association “essentially even.” The Association is still financially stable due to the $127,956.42 in the operating account. Maria also indicated that she hopes to have time to explore grant opportunities and expanded sponsorships for the Annual Conferences moving forward. Motion was made to accept the treasurer’s report ny Dorothy and seconded by Coleen (no opposition.) OLD BUSINESS MINI CONFERENCE: A resounding success with approximately 160 in attendance at the conference and approaching 400 participating (when childcare and Nex Gen Teens included.) SUMMIT LESSONS LEARNED: There was some criticism of “advanced tracks” Community Break outs experiences varied, with many in challenging spaces (size mismatches) Preference is away from a FP meeting during sessions, but something to promote association Discussion included developing a presentation to be made by the association on benefits of strong FP associations to social workers/child welfare Retreat was a very positive experience, look to do similar more frequently. LICENSE PLATES: Coleen reported that the state currently has a moratorium, but it is not being enforced. Costs and process for plates is now more simplified (only requiring a legislative sponsor who can also get fees waived.) Once in place, you have 2 years to sell 1,000 plates. The board moved to continue exploration under Coleen’s leadership (Gay and Amanda to serve on the committee). WINTER QUARTERLY MEETING: Feb 14 in Fernandina Beach. Hotel is chosen (info on website) the CBC is very excited to have this in their area and will also be combining it with one of their meetings. Because it is on Valentines day the board may consider not having their meeting that evening to allow time with spouses. DUFFELS: Keith reported that there were 8 boxes left after the conference, with a large number distributed. There were some challenges with distribution and future events will require more explicit explanation of the rules. The board asked Keith to explore Polk County as a venue for the next walk fundraiser (as well as Brevard.) Walk is traditionally in May, but that, too, may be examined. Because of timeliness, the board expects action quickly. ADVISORS REPORTS DCF/CARRIE – Courtney Smith DCF Adoptions coordinator has asked her to inform the board of an adoption questionnaire that is being sent to adoptive families. One per family, focus is on ways to improve post adoption services and establish needs. Carrie also reported that there is a test case of the new license revocation procedures for “Quality issues.” CBC/LEGISLATIVE – DAVID – Going to explore transition planning requirements as a possible legislative position protected foster parent records Gay mentioned that Youth Shine has a proposed bill that they would like us to consider backing David updated the board on a recent call with FCC where we have asked them to get each CBC to commit to sending at least one family to the Rally in Tally in early February. Would like to see them pick up this commitment before we commit more to backing FCC positions QPI/GAY – The 2015 QPI conference is in San Diego January 20-22   NEW BUSINESS: YOUTH ADVISORS: Trudy has been approached about adding a youth member or two to the board. It was discussed and was well received. One suggestion was to have one representative from FSFAPA youth programs (Nex Gen) and one from an external program (such as Youth Shine. IL Programs or similar). Maria mentioned that there had been youth advisory boards in the past, and that there may be a possibility to replicate many of the positives of that program. Amanda will lead the committee exploring this with Trudy and Carrie assisting on the committee. NACAC CONFERENCE: FSFAPA has been asked if we would be be interested in bidding to co-host the 2016 NACAC Conference “in Florida.” The board approved moving forward to explore this possibility and report back. NEX GEN

2014-08-25 BOD Minutes

Board of Directors Monthly Conference Call MINUTES Monday, Aug 25, 2014 at 8:30 p.m. Teleconference was called to order at 8:33 p.m. Members in attendance: Trudy Petkovich, Harriett Wynn, Maria Bond, Orlando Avila, Charles Parker, Chris Johnson, Lillie Blackshear, Kara Jordan, Dorothy Alvarez, Keith Best, Kimberly Hernandez, Lynda Thompson, Trudie Poole, Coleen LaCosta, Victoria Herrin, Harry Dubia, Wendy Vernon Members not present: Trish Allen Advisors in attendance: David Brown, Carrie Toy and Gay Frizzell Approval of minutes: Minutes from the 7/28 meeting were approved with no changes (Motion: Trudie; Second: Lillie; Passed with no dissent) PRESIDENT’S REPORT: Trudy gave a report on the “Our Kids” Legislative Committee. They are looking onto the possibility of getting records of unfounded abuse reports expunged Hope to collaborate with FCC, Fostering Florida’s Future, QPI, DCF on this Working to see if this is possible Trudy announced that the executive committee had voted to raise the compensation of the FAST Coordinator position to $12,000 annually. Trudy recognized all of the board members that have attempted to answer the emails/questions of “Ms. Hayes” and thanked them for their effort. She pointed out that we have given her all the information we have, now it is prudent to refer her to DCF or local resources. TREASURER’S REPORT: Maria gave the Treasurer’s report (including summarizing the Conference final budget report.) NexGen came in under budget and FSFAPA has settled all accounts with NFPA ($33,786.56) for registrations and other expenses. In total FSFAPA was $2,388.69 under the projected budget. Maria announced that the organization’s Tax Form 990 was completed, transmitted and has been accepted/approved by the IRS. RVP REPORTS: Kim Reported on Suncoast, Pasco has been seeking her assistance with local board issues; Pinellas still has some duffels to distribute (waiting on Jonah’s list); Hillsborough continuing to grow doing well; Manatee has a series of smaller and support groups that are not truly independent, so developing growth is not a priority for them, Kim is focusing on improving partnerships there. Kara reported on North Florida: All Medicaid changes went live Aug. 1, Circuit 1 was caught largely by surprise, Sunshine Health did not have infrastructure in place. Adoptive parents did receive letter, fosters did not. Many kids with no service providers have been switched to Humana or Integral. Escambia FAPA and FP liaison got lines crossed, FAPA thought agency was offended by them going to Sunshine; concern that Families First Network liaison was was coming in to “take over” … situation was resolved, but charged environment. Training from Sunshine set in September in Okaloosa/Walton counties. Working on getting meeting with new CEO of Families First Network.   WEBSITE/PR UPDATE: more than 500 unique visitors in first month of new site, looking to get better measurement tools. Updates ongoing. Next section to be enhanced is “events” section – but current events section is updated and data is there – just hoping to make it more dynamic. Collecting data for the next newsletter, should progress after the summit, but in time to promote the next mini conference. CBC/FCC ADVISOR UPDATE: Dave shared that discussions on Children’s Week for next year, they are trying to determine what FCC and FSFAPA want to do. Has met with several N Florida legislators. They are currently focused on campaigning; he plans to meet many more after the summit to discuss next year’s session. MINI CONFERENCE: Diane Damark from Sunshine will present, they are collecting questions plan to do a Q & A with her. They have commitments from Judges and local CLS to discuss recent legislative changes. QPI: Gay reported Carol has been meeting with Sec. Caroll, Pete Digre, Janice Thomas (DCF Asst Sec for Child Welfare), Grainne O’Sullivan (CLS) and General Counsel Rebecca Kapusta; there will be a pre-summit meeting Tues Sept 2, 3:30-5:30 to discuss relative placement and placement options that are discovered late in the process (and the damage that can cause). Looking for solutions, trying to ensure that the kids needs are met first. Second issue is Licensing Revocation. In 2013 legislation added ability to revoke licenses based on no meeting quality standards, but many CBCs are not willing to do this. DCF: Carrie reported they are “consumed with Summit.” Spent Friday confirming childcare, great opportunity to talk directly to FPs. Several coming early and have been invited to QPI meeting. DCF has published notification for FAC 65c28 rulemaking workshop (Relative Caregivers Rule) … meeting will be Sept. 11, 9-11 am will be available by webinar. She doesn’t believe there is a draft of the new rule available yet. Rilya Wilson Act updates have been causing many questions; big change is the age of the child (was 3, now “school age”). Does not require children in care to be enrolled in licensed program, but those that are must attend 5 days a week. They will be distributing a FAQ this week. Special needs resource guide is posted on website, Carrie will share for FSFAPA to post links. OLD BUSINESS SUMMIT: Exhibitor table – Harriet reports the table is largely staffed, everyone will have to take a couple shifts. Trudy mentioned that we’ll have 2 tables … the second is for duffels … Keith reported that 200 more duffels have been ordered and should arrive prior to the Summit. Parents can pick up existing orders or sign up for duffels there. Will also continue to use RVPS who will get any leftover from summit. Keith is considering disabling online registration form to encourage this as more of a FSFAPA event-driven perk. Pajamas – Keith is looking into having the recent pajama donation at the summit. RETREAT: Chris reported that the retreat is planned, we’ll start at about 1 p.m after the summit completion on Friday, and have a family pizza & salad lunch. Afternoon will be a get-to-know you team-building experience. Will convene in time for families to enjoy facilities, but hope that groups will naturally congregate and continue to spend time together. On Saturday we’ll meet 8:30 or 9 to

2014-07-28 BOD Minutes

Board of Directors Monthly Conference Call MINUTES Monday, July 28, 2014 at 8:30 p.m. Teleconference was called to order at 8:32 p.m. Members in attendance: Trudy Petkovich, Harriett Wynn, Maria Bond, Orlando Avila, Charles Parker, Chris Johnson, Lillie Blackshear, Kara Jordan, Dorothy Alvarez, Keith Best, Kimberly Hernandez, Trish Allen, Lynda Thompson, Trudie Poole, Coleen LaCosta, Victoria Herrin, Harry Dubia (Wendy Vernon was excused.) Advisors in attendance: David Brown, Carrie Toy and Gay Frizzell. Approval of minutes: TABLED. (Several documents have yet to transition to Charles Parker who took over the recently vacated secretary position, efforts are being made to recover them for future approval.) Trudy gave a report on the North American Council on Adoptable Children Conference: The conference theme was “Permanency” and dealt with many issues especially sibling connections. Trainings from this conference are available on DVD for approx. $7 for each session (contact Trudy for more info.) Nathan Ross (Jockey Grant Funded position within NACAC) held leadership training, Trudy asked Trish to look into getting him to come to 2015 conference. Joe Kroll (NACAC Executive Director) is retiring in 2015, Trudy mentioned that FSFAPA should do something for him as he has supported FSFAPA for many years. She will find out what the organization’s plans are to commemorate his retirement at their 2015 conference in Long Beach and will see how FSFAPA can participate. Keith reported on the Duffels: Will continue to use same provider for immediate future. Asked the RVPs to send him inventory numbers, still waiting on info from Chris and Lillie Estimated need 510 bags: 260 orders; 100 for Summit distribution; 150 for Our Kids IM (they were $10k donor) Keith and LaShaun will be co-chairs Keith working to resolve outstanding order issues (missed delivery, return) Plan is to distribute at events (conferences, summit, etc) and use opportunity to “restock” RVPs Keith asked for data on FPs attending DCF Summit to attempt to prepare for distribution Victoria gave NexGen Band update: Scheduled to play at DCF Summit and Faith Symposium First fundraiser is being planned, would like FSFAPA to team with KCI for “Cowboy Up” event “Trailer” for band promo is done (pending Trudy and Chris okay). Hour Long (44 min of content) is expected in mid-August, producers want candid time with kids. Invited to have kids tape on Ellen show, target tapings are August or October with airing expected Nov-Dec. Dave Brown inquired about shows around state (i.e. other CBCs) and Victoria indicated that is a possibility in future Current challenges are getting kids acquainted with playing with “monitors” and large donors fuzzy on what is local vs. corporate funded Asked about getting website set up for “larger” donations (PayPal limits to $10k per transaction.) No direct donations have been received at this time, however sponsors have absorbed some costs and Victoria fronting others   OLD BUSINESS DCF SUMMIT – Trudy Trudy looking into extra exhibitor table for duffels Harriet responsible for FSFAPA exhibitor table Trudy asked the following to produce fliers David (Mini Conf); Keith (Duffels) and will review FSFAPA documents prior to Summit FSFAPA informational meeting will be held during lunch one day – TBD (short meeting) All motel reservations are made Reminder that fees go up Aug. 1, members not signed up by then are responsible for difference. RETREAT – Chris Determined that after summit completion best for majority (done by Noon Saturday) Will start with meeting about 2 hours after Summit completion, then an activity in pool area that evening that includes families, dinner Reconvene Saturday 9-12 for a board business and visioning meeting Goals: to get to know one another better (social and personal) and determine board direction for the future Hotel reservations reflect this additional day MINI–CONFERENCE – David 4 at Hodges University in Fort Myers, in Lecture Hall Christ the Redeemer Church (approx. ½ mile from site) will handle childcare at their location Debra Bass CLS managing attorney has agreed to speak and will give update on legal changes They have reached out to SW Fla. Judges to participate, present Lodging info will be sent to Trudy shortly PROFESSIONAL POSITION – Maria Job description near completion, exec committee has had several meetings on the position role A prime candidate has been identified; search Committee (exec committee) would like to revert position back to original “Executive Director” proposal Exec board member expressed interest in position and recused self from search committee If the position were to be offered to Trudy Petkovich budgeting for board and travel of “Past president” could be used for her in ED role Charles made a motion: “… that we allow the search committee to revert to the original proposed title of “Executive Director” for the proposed FSFAPA professional support position and adjust compensation package up to the original figure of $15,000 per year based on the preliminary findings of the search committee.” (Seconded by Lillie, passed with no opposition) An additional motion was made by Charles: “That the search committee be allowed to replace any recused positions with a choice from the ranks of sitting RVPs as the professional position details are finalized.” Seconded by Keith, passed with no opposition.   Maria also noted that Coleen in the FAST position has proven to be extremely thrifty, utilizing carpools and shared lodging when possible. She suggested that the board consider awarding the unspent dollars designated for the FAST position to Coleen in recognition of the hours and effort she provides beyond the contract requirements. Harriet agreed and asked that it be placed on the next Executive Committtee meeting agenda. NEW BUSINESS UMBRELLA 501(c)3 – Maria Background: several years ago it was the understanding of a previous board that the association could extend their 501(c)3 to other FAPAs around the state (like the Boy Scouts of America does with local councils) but it was discovered that there was a control issue. (Because the local FAPAs are not under the control of FSFAPA) Now FSFAPA offers to assist local FAPAs in obtaining their own tax-exempt status (a huge process) Bad info is

2014-06-05 BOD Minutes

BOARD OF DIRECTORS Quarterly Meeting Minutes Florida State Foster Adoptive Parent Association Inc. Meeting date: 6/5/2014 Call to order: The Board of Directors of FSFAPA monthly conference call was held on June 5, 2014. The meeting convened at _4:00_ pm EST, President Trudy Petkovich presiding, and Curtis Byrd, Secretary. Members in attendance: Trudy Petkovich, Curtis Byrd, Harriett Wynn, Lillie Blackshear, Trish Allen, Dorothy Alvarez, Maria Bond, Coleen LaCosta, Chris Johnson, Orlando Avila, Keith Best, Kim Hernandez, Charles Parker, Harry Dubia, Lynda Thompson, Kara Jordon, and Victoria Herrin. Members absent: Wendy Vernon (excused), Trudie Poole (excused) Advisors in Attendance: David Brown, Gay Frizzell, Carrie Toy Special Guest: Lauralynn Segur , Cindy Strickland Approval of Minutes: Harriett Wynn made a motion to approve the minutes of May 26, 2014 with corrections, seconded Motion Carried Trudy Petkovich opened the meeting by welcoming everyone and introducing our special guest, Carrie Toy who will be the “new Gay”. Trudy Petkovich turned the floor over to Charles Parker for an update on website. Charles demonstrated the new changes that he is making; the addition of search capability is a wonderful idea. Charles is incorporating our Facebook which has currently over 1100 followers into the website doing this is a really effective way to communicate information. Charles also correlated all 22 judicial circuits, 18 CBC’s, 67 counties, 32 Board positions, and 41 local FAPA’s. Charles is hoping to issue everyone a password so each board member will be able to manage their part of the site. To check out the website please go to www.floridafapa.org/wp. Charles is hoping to have the new live by July 1, 2014. Everyone expressed their appreciation to Charles for all the work he has done. Maria completed the purchase of A/V equipment that was voted on purchasing for the conference. Maria stated that she and Christopher Johnson will begin researching the remaining AV needs of FSFAPA and begin purchasing these items. A Policy and Procedure will need to be in place for signing out and returning these inventory items. Lynda Thompson will prepare this document. Maria then moved on the new position “Administrative Support” for the FSFAPA Board she see this as a baby step that will open the door to other avenues. We need to build a strong foundation on which we can build and expand this board goal. This new position will fall under the President. Maria will prepare a proposal mirroring the contract that already is in place with our FAST position. Advertising for position will be on forms of communication (constant contact, Facebook etc.). The selection committee will consist of the Executive Committee of FSFAPA. The Executive Committee members will not be illegible to apply for the position. This position is open for any of the existing Board of Directors to apply for. Orlando Avila made a motion that we accept the position title “Administrative Support”, the positon description to be complete Maria Bond and to include the salary package information, $10.00 per hour for 20 hours a week. We will recruit via these site and constant contact. It was seconded. Motion Carried Trudy, then brought up the issues that we are having with the Duffels Program shipping and distribution. LaShaun Wallace has voiced that she is willing to give up the chair position of this program. It was discussed should we scrap the whole program and start over or refine the current program. Coleen LaCosta voiced that the program could be saved with some fine tuning. Trudy then asks the RVP how many duffels they still had in their possession. The answer was staggering amount (150). Trudy stated that this was our program and we needed to take ownership of it. She then asks if there was anyone will to step up and take over this program, Keith Best volunteered to assume this responsibility, and Keith will prepare a proposal of his redesign and submit it to the board. It was decided that the duffels will be given out at all conferences. It will begin with the Summit conference in September. We will ask for a list of foster parents coming to Summit from DCF. Kim Hernandez asked what was she to do with the luggage/ Duffels/bags that LaShaun Wallace had shipped to her. Trudy advised her give it away to foster families. David Brown spoke on the upcoming legislative session, he wants us to come up with at plan of what we want to present to the legislators. David asks for each board member to come up with at least 3-4 topics for legislation. Trudy asks that everyone email David at least one topic this week. Gay Frizzell is retiring as our DCF advisor she spoke at the meeting offering any support to us after her retirement, stating that there is nothing she would not do to support FSFAPA. Gay then introduced her replacement Carrie Toy. Carrie told everyone a little about herself and that she was hoping to fill Gay’s shoes. Carrie’s email address is Carrie_Toy@dcf.state.fl.us. Victoria Herrin reported that the band will be performing four songs during the conference and there will be professional recording and the several media outlets including Good Morning America. John Travolta has made several donations even though he could not be in Tallahassee he is still interested in being a spokesperson for the Band. There are large sumes of money coming in for corporate sponsors. Donations need to be handled through a separate band account. It was suggested that with all of Victoria’s involvement that she be a co-signer on the account since she will be handling the equipment purchases and the payments. Curtis Byrd made a motion to rename the SunTrust Conference Account to “NEX GEN Band Account” and adding Victoria Herrin as a co-signer on this new account. It was seconded. Motion Carried Curtis Byrd and Orlando Avila reported that as of right now we have the following nominations: President – Harriett Wynn, Treasurer – Maria Bond, Northwest RVP – Kara Jordon, North Central – no

2014-05-26 BOD Minutes

BOARD OF DIRECTORS MONTHLY CONFERENCE CALL MINUTES Florida State Foster Adoptive Parent Association Inc. Meeting date: _5/26/2014_______ Call to order: The Board of Directors of FSFAPA monthly conference call was held on May 26, 2014. The meeting convened at _8:30_pm EST, President Trudy Petkovich presiding, and Curtis Byrd, Secretary. Members in attendance: Trudy Petkovich, Curtis Byrd, Harriett Wynn, Lillie Blackshear, Trish Allen, Dorothy Alvarez, Maria Bond, Coleen LaCosta, Chris Johnson, Orlando Avila, Wendy Vernon, Charles Parker, Trudie Poole, Harry Dubia, Lynda Thompson, Kara Jordon, and Victoria Herrin. Members absent:Kim Hernandez, Keith Best Advisors in Attendance: David Brown Approval of Minutes: Lillie Blackshear made a motion to approve the minutes of April 28, 2014_ with corrections, seconded Motion Carried Trudy Petkovich opened the meeting by letting everyone know the primary purpose of this call is to discuss the conference. Trudy, then ask everyone to email her their arrival times. Trudy Petkovich then to begin o set out the tasks for each Board member these will be emailed out to everyone. Child Care has been full since May 19, 2014. People are still calling and requesting slots. Trudy Petkovich is working hard to accommodate them. FSFAPA Table – sign with prices: Lynda Thompson volunteered to produce this signage. Membership – table: Harry Dubia will handle this table and has requested board members to volunteer to take a slot. Orlando Avila volunteered himself and his wife Janel to work. Chain of Love Lori Dubia and Lori Decker the committee members for chain of love will be in charge of putting up and taking down the Chain of Love. Harry Dubia asks on what day the chain will arrive in Orlando. Maria Bond stated it will arrive on Wednesday. Awards on Saturday and Sunday Presentations Trudy Petkovich is working with Sue Dondiego on this. Trudy says it will happen. Hospitality room will be manned by the CBC of Central Florida Greeters and Directional support: This is a very important position Kristy Putman of DCF is setting up a meeting with foster parents who parent teens Greeters and Directional support will be vital to this Tear Down, Pack up and inventory: Please keep a running inventory of items on your tables; we are still trying to get an complete inventory. Discuss agenda for Board meeting: Meeting will be on Thursday evening at 8:00 pm Agenda items so far is on Duffels. Legislative issues for the upcoming year Discuss agenda for the Membership Meeting: All board members will give a oral report at this meeting so please be prepared. Maria will make a basket for NFPA Exhibitors: Virtual School is the only new one. David is looking forward to getting FCC more involved in the upcoming year.  Calendar NFPA/FSFAPA June 5-8, 2014 (Orlando) NACAC July 23-26, 2014 Adjournment Harriett Wynn made motion to adjourn it was seconded meeting ended 9:11 pm EST   __Curtis Byrd___________________                               _____________ Secretary                                                                                             Date of approval Florida State Foster Adoptive Parent Association Inc.

2014-04-28 BOD Minutes

BOARD OF DIRECTORS MONTHLY CONFERENCE CALL MINUTES   Florida State Foster Adoptive Parent Association Inc. Meeting date: _4/28/2014 Call to order: The Board of Directors of FSFAPA monthly conference call was held on April 28, 2014. The meeting convened at _8:30_pm EST, President Trudy Petkovich presiding, and Curtis Byrd, Secretary. Members in attendance: Trudy Petkovich, Curtis Byrd, Harriett Wynn, Lillie Blackshear, Trish Allen, Keith Best, Dorothy Alvarez, Maria Bond, Coleen LaCosta, Chris Johnson, Orlando Avila, Wendy Vernon, Charles Parker, Trudie Poole, Harry Dubia, Lynda Thompson, Kara Jordon, and Kim Hernandez. Members absent:Victoria Herrin (excused) Advisors in Attendance: Gay Frizzell Approval of Minutes: Harriett Wynn made a motion to approve the minutes of_3/14-15, 2014_ with corrections, seconded Motion Carried Treasurer’s Report – This report was postponed till later in the call. Duffels for Kids Walk – LaShaun Wallace (8:45 pm) Walk on May 17, 2014 LaShaun wants to know who will be in attendance so that she will be able to assign duties. Trudy told her that due to the low attendance it was decide only the members in the local area will be attending from the Board. There are only 10 registered walkers. Wants everyone to promote the walk we need walkers. The young Marines are volunteering again this year. There will a DJ and a fitness routine. Only one exhibitors table, all exhibitors from last year has been contacted. Sponsors from last year have been contacted and very few have responded. Maria volunteered to take the list of sponsors and exhibitors and with the help of the Board make additional calls. LaShaun will provide that list this week. Website sponsorships and virtual walkers are also down. Update on Policy & Procedure Manual – Lynda Thompson Draft due to board by 4/30/14 No one had any other input. Lynda will have this out to the board ASAP. Gerald Waters – Orlando Avila – Sent the FSFAPA Board response UPS and it was returned. Orlando is now sending it USPS. Coleen suggests sending it email receipt requested. Orlando will follow thru on 4/29/14. NFPA/FSFAPA CONFERENCE– Trudie Poole, Lynda Thompson Nothing is to be paid until NFPA comes forward with better communication. Trudy Petkovich asks that everyone on the board try to collect items for the bags, and to please let Trudie Poole know what they have collected. Attendee & Child Care registration – Trudy Petkovich May 9, 2014 is the last day anyone can reserve a room at the conference rate. Trudy Petkovich is asking for items for silent auctions. As of this date there are 203 adults registered from Florida. Child care like always is filling up very quickly. Awards – Curtis Byrd There have been several complaints that the links were not working. Curtis Byrd will check the constant contact links. Nominations committee – President, Treasurer, North Central RVP, and Northwest RVP. Curtis Byrd/Orlando Avila will talk tomorrow and start promoting. RVP Reports – There was no issues reported at this time. Program Director Reports Wendy Vernon gave a report on Tallahassee; the band was wonderful. It was discussed that perhaps the band should do more songs. Her only complaint was communication. All the responses from board members were positive.   Calendar Duffels Walk May 17, 2014 (Miami) Daniel Memorial Foster & Adoption Conference (Daytona) May 28 – 31, 2014 NFPA/FSFAPA June 5-8, 2014 (Orlando) NACAC July 23-26, 2014   Adjournment Harriett Wynn made motion to adjourn it was seconded meeting ended 9:55 pm EST   Curtis Byrd Secretary Florida State Foster Adoptive Parent Association Inc.

2014-03-14 BOD Minutes

BOARD OF DIRECTORS MINUTES  Florida State Foster Adoptive Parent Association Inc.  Meeting date: 03/14/2014 Call to order: The Board of Directors of FSFAPA monthly meeting was held in Ft. Lauderdale, FL on March 14, 2014. The meeting convened at _8:00_pm EST, President Trudy Petkovich presiding, and Curtis Byrd, Secretary. This meeting will be continued on Saturday, March 15, 2014 at 6 pm. Members in attendance: Trudy Petkovich, Curtis Byrd, Harriett Wynn, Lillie Blackshear, Trish Allen, Keith Best, Dorothy Alvarez, Maria Bond, Coleen LaCosta, Chris Johnson, Orlando Avila, Wendy Vernon, Charles Parker, Trudie Poole, Harry Dubia, Lynda Thompson, and Victoria Herrin. Members absent: Kim Hernandez (excused) Advisors in Attendance: David Brown, Gay Frizzell Visitor: none Approval of Minutes: There were no minutes to approve. The last meeting consisted of discussing Bylaw changes. These changes were recorded in the Bylaws draft. Trudy Petkovich discussed the Drivers license bill that is being supported by the GAL. There was no discussion on the bill as no one had read it. Harriett Wynn made a motion to table this discussion until everyone was prepared. It was seconded. Motion Carried  Keith Best discussed tomorrow’s Mini Conference at CalvaryChurch. The speakers are in place, there is no breakfast and the church is providing lunch. The registration numbers are good, the child care is over capacity. Harriett will be working with the teens after 1 pm. Everyone needs to be there early for set up and registration. The church is only 5 minutes away. Maria Bond discussed the financial status of FSFAPA year ending 2013. At this time we have $97,000 surplus after expenses are paid. This amount has accumulated due to cuts in items like the telephone and redistributing funds. The profit from Duffels Walk was $31,000. Maria has the breakdown of the income and expenses. All funds have been depleted on Duffels and the shipping. No Duffels can be order until the funds come in for the Walk. Distribution of Duffels was discussed. Dorothy and Lillie are having trouble getting their families to come and pick up their requested Duffels. It was decided that those not picked up be redistributed to those with new requests. It was decided that we do not need the entire board at the Duffels Walk. The will be no lunch this year and the price structure is lower. LaShaun has volunteers to help with the Walk so the local board should be enough to support the Walk. Harriet is going to work with LaShaun so we get all the details of the Walk. At this time we do not have details concerning the event that we need to put it on without LaShaun Wallace. Maria Bond reported that there has been no activity with the Grant Writer or committee. FSFAPA now owns a trailer that Maria purchased and will be looking into the insurance and tags. Maria voice a desire to purchase a Skin wrap for the trailer. Orlando Avila made a motion to go ahead and purchase the Skin Wrap and properly secure the trailer. Motion Seconded, Motion Carried  Lynda Thompson reported on Policy & Procedure Manual, she will have a draft for the Board to review by April 30, 2014. Orlando Avila reported on the letter from Gerald Waters objecting to the election procedure for June, 2013 and the election of Harriett Wynn. He cited that she had not preformed the duties of her office as Executive Vice President and therefore was not eligible to run. Orlando researched the Bylaws from 2010 that were active at the time of the election and found that there was no foundation for the objection. The sitting FSFAPA Board if Directors considers this matter resolved. Christopher Johnson moved that Orlando Avila draft a letter reflecting the Board’s decision be mailed to Mr. Gerald Waters. Seconded Motion Carried. June Conference update Lynda Thompson reported that everything was on track. Trudie Poole conference co-chair asks the Board to come up with donations for the conference bags. Lynda Thompson asks if anyone had good ideas to entertain the Tweens. Coleen LaCosta is going to email her several suggestions. Trudy Petkovich reminded everyone that all Florida attendees must register for their training and send to Trudy, no one is to register online. Board Members were asks to have their registrations to Curtis Byrd or herself by Friday. Trudy Petkovich also announced that childcare will be online this year. We are using Super Sitters again this year. Harriett Wynn asks that everyone take the forms for the Duffels request and have them filled out and returned. There was a discussion of FSFAPA setting aside seed money for the Duffels program and any future programs. This was tabled for the next meeting she we get more information from LaShaun about the Walk. Trudy Petkovich discussed the vacancies in the RVP positions and possible re-zoning of some areas. Open regions are north central and northwest. Kara Jordan is up for Northwest region. Wendy Vernon, David Brown, and Victoria Herrin discussed Awareness Day in Tallahassee; the FSFAPA band will perform Tuesday in front of old Capital building. There will be an evening out for Foster Parents, childcare will be provided. David provided us with discussion on the upcoming bills. He also provided us with some written information on the specific bills. Curtis Byrd thanked everyone for what inventory items that had been sent in. He also explains that a “FEW” is not a number. Please be specific. Maria Bond presented a proposal to the Board that we start thinking about combining our part time paid position and put some money with that position and create a new position much like an “Executive Director”. She went on to explain that a grant could be written to cover this position under Non Profit operations. Orlando moved that we move forward with this proposal and start writing the title, job description, Salary, and responsibilities of this position. It was seconded and a date was set of May 19, 2014 to have this ready

2014-01-27 BOD Minutes

BOARD OF DIRECTORS MINUTES Florida State Foster Adoptive Parent Association Inc. Meeting date: 01/27/2014 Call to order: The Board of Directors of FSFAPA monthly conference call was held by phone on January 27, 2014. The meeting convened at _8:33_pm EST, Executive Vice President Harriett Wynn presiding, and Curtis Byrd, Secretary. Members in attendance: Trudy Petkovich, Curtis Byrd, Harriett Wynn, Lillie Blackshear, Kim Hernandez, Keith Best, Dorothy Alvarez, Maria Bond, Coleen LaCosta, Chris Johnson, Orlando Avila, Wendy Vernon, Charles Parker, Harry Dubia, Lynda Thompson, and Victoria Herrin. Harriett Wynn opened the meeting by welcoming everyone and informing them that Trudy Petkovich will be getting on the call later. Members absent: Trish Allen (unexcused), Trudie Poole (unexcused) Advisor in Attendance: David Brown, Gay Frizzell Visitor: LaShaun Wallace Approval on Minutes: Harriett made a motion to accept November 25, 2013 minutes with modification and or corrections. It was seconded. Motion Carried June Conference update Lynda Thompson reported that she was working with Daycare and conference menus. Scheduling is coming along; Speakers have been selected with great thanks to Coleen LaCosta who has been handling issues with speakers as they arise. Coleen proposed a question of why NFPA had lost a vast majority of the speakers’ form that had been submitted. Trudy Petkovich reminded everyone that all Florida attendees must register for Hotel, classes, and if they are attending the luncheon through her. She also stated that there will be scholarships and she will notifying the CBC’s of the number available soon. Registration will be due earlier than in the past years to accommodate having to communicate with NFPA. It was decided that the FSFAPA June Quarterly Meeting will be between 8 – 9 pm on Saturday. LaShaun Wallace explained that the person that these form where going to had been promoted and the task of speakers’ selection had been given to someone else. She went on to explain that communication is vital when dealing with problems between NFPA and FSFAPA. LaShaun Wallace then inquired about the status of registration form for the conference; Lynda Thompson stated that Trudy Petkovich was working on them. LaShaun stated that they would be going live online soon. Curtis Byrd reminded everyone that Trudy Petkovich had requested that all board members present at FCC to submit at statement that could be sent out to members to spread what was offered as far as training. Coleen LaCosta had been the only to submit something. Lynda Thompson updated everyone on the Bylaws rewrites; she plans to have them out to Curtis Byrd by this weekend so that they can be sent out to the Board for review. Voting on these rewrites will be on the February 17, 2014 phone conference. This is very important so please plan according so that everyone can be on this call. Once the Board approves them copies will made and handed out at the March Mini Conference in Ft. Lauderdale. These new rewrites will be voted on in April in Tallahassee and ratified. 650 Pajamas where collected during Christmas, LaShaun will be delivering them to Trudy Petkovich before the March meeting. She will also transport vanity plates and other misc. items. Keith Best discussed the upcoming Mini Conference in Ft. Lauderdale. Keith has a flyer ready to be sent out once it is approved. Trudy Petkovich will be making room reservations on 1/28/2014. Trudy Petkovich discussed the possibility of setting aside 6 scholarships (3 Kinship and 3 Adoption) after discussion a motion was made by Harriett Wynn to set aside these 6 scholarships. It was seconded. Motion Carried Lillie Blackshear posed a question to LaShaun Wallace on what to do with Duffels that are picked up by the parents. LaShaun stated that she would have to rethink this issue and come up with a new plan. She also is to place a new order for Duffels and has ask Marie Bond to provide her with the current price breakdown. Charles Parker apologized to everyone for his late start of taking over the website he is finally is getting a hand on it. He also stated that QPI wants to spotlight FSFAPA, he will send out further information on this once he has it. David Brown informed everyone that Children’s Week is coming together well. Victoria Herrin reported that the band in practicing and will soon have all the slots in the band filled. She also ask if anyone on the Board has a child interested in being in the band to please let her know. She also has been contacted by the Ellen DeGeneres Show. Adjournment: The meeting was adjourned at 9:22 pm Est. Curtis Byrd Secretary Date of approval Florida State Foster Adoptive Parent Association Inc.

2013-11-25 BOD Minutes

BOARD OF DIRECTORS MINUTES Florida State Foster Adoptive Parent Association Inc. Meeting date: 11/25/2013 Call to order: The Board of Directors of FSFAPA monthly conference call was held by phone on November 25, 2013. The meeting convened at _8:30_pm EST, President Trudy Petkovich presiding, and Curtis Byrd, Secretary. Members in attendance: Trudy Petkovich, Curtis Byrd, Harriett Wynn, Lillie Blackshear, Kim Hernandez, Jonah Dorman, Dorothy Alvarez, Maria Bond, Coleen LaCosta, Trudie Poole, Karen Condry, Chris Johnson, Kara Jordon, Wendy Vernon, Charles Parker, Harry Dubia, and Trish Allen. Trudy Petkovich opened the meeting by welcoming everyone. Members absent: Lynda Thompson (excused), Calvin Burton (excused), LaShaun Wallace (excused), Victoria Herin (unexcused), Keith Best (unexcused) Advisor in Attendance: David Brown, Gay Frizzell Approval on Minutes: Harriett made a motion to accept October minutes with modification. It was seconded. Motion Carried LaShaun Wallace reported that Harry Dubia had been added to all email lists and to the Google account. The next order for Duffels for kids will be in January 2014. Trudy Petkovich then discusses the upcoming FCC meeting in Tallahassee and asks who will be attending. She then discussed Children’s week in April the Chain of Love will be displayed and visits with Congress will be on Wednesday. Trudy Petkovich talked about the upcoming Mini Conference in Ft. Lauderdale, at this time a date has not been nailed down. Trudy then brought up that the Hilton in Orlando has expressed an interest in hosting our 2015 Educational Conference again. A motion was made that we proceed with talks with them for these conference. It was seconded. Motion Carried NFPA midyear meeting was attended by LaShaun Wallace and Harriett Wynn. Harriett reported that the major concern was Child Care. She went on to explain that all of this had been resolved. Adjournment: The meeting was adjourned at 8:45 pm Est. Curtis Byrd Secretary Date of approval Florida State Foster Adoptive Parent Association Inc.

2013-10-19 BOD Minutes

FSFAPA BOARD OF DIRECTORS MEETING MINUTES Mini Conference Port Richey October 19, 2013 Present: Trudy Petkovich, Harriett Wynn, LaShaun Wallace, Lillie Blackshear, David Brown, Dorothy Alvarez’, Victoria Herrin, Calvin Burton, Lynda Thompson, Kara Elliott-Jordan, Karen Condry, Chris Johnson, Trish Allen, Jonah Dorman, Kim Hernandez, and Trudie Poole. Excused: Curtis Byrd, Maria Bond, Coleen LaCosta The Meeting: The meeting was called to order at 7:30 p.m. by the president Trudy Petkovich who asked if anyone needed a certificate for the day and the forms were passed accordingly. Trudy asked visitors to introduce themselves: Cindy Strickland, TLC President in Circuit 10, Lori Dobia, Polk – Highland Vice President, Keith Best, Southwest Region, Mary Burton, adoptive parent and wife of Calvin Burton and Gina Marie Darbouze, adoptive parent. The Election: Trudy also announced that the folk who helped with the ballots were William Presswood and Keith Best. She also asked if there were any questions about the elections or ballots and will hold onto the ballots and the tally. Reports – Regional Vice Presidents: Harriett Wynn – having RVP meetings, working good no calls about situations – they are taking care of things. Calvin Burton – everything thing is OK – most associations in the south are doing good, Shemele’s association is growing and working with teens in karate, going to plays and other community activities. Broward association is grown and there is a new executive at ChildNet not sure of their name – but there is a meeting on the last Tuesday, October 27, 2013 and I will be attending. It was noted that the new director is someone who use to work for DCFS. Karen Condry – everything is good. Will attend One Church One Child Conference and would be happy to have any talking points – will be speaking at the conference on FSFAPA behalf. Trudy asked everyone to get talking points information to Karen and she will be taking information for the exhibit table as well. Kara Elliott-Jordan – ELC issues are not unique, things are being resolved and Coleen is helping to make sure things get done appropriately. Getting help from Tallahassee as well. The duffle bags are in. Lillie Blackshear – everything is quiet except a lot of training, there are three in November along with QPI. I have ten new members – paid memberships! Jonah Dorman – everything is good, Eckerd’s is taking over Hillsborough County, SCC is recovering from budget issues and the foster liaisons were affected by budget cuts and are recovering from that. Coordinated details for FSFAPA Fall Mini Conference. Chris Johnson – connected with new association, Kid Central in Circuit 5. Thanked the board for their support in sending he and wife to DC to received their____________award. Enjoyed the opportunity to make new friends. Connected with PA rep? ______________who is also a foster/adoptive parent, good contact. Dorothy Alvarez’ –  childcare in Port St. Lucie have adjusted to what needs to be done. Palm Beach did the walk, everything went well and Ft. Myers is doing Princess Day soon and doing their walk today (10/19/13). Working on improving communication. Trudy commented that it sounds like things around the state are going well. Victoria Took on a huge roll – independent living and was asked to give an update. Victoria Herrin – reports working with different CBC’s and that KCI have been wonderful extending invitations to meetings, committees, etc. She found that no one has a roll out plans for IL and no law will be written until there is some type of evidence. It would be great to form committees/ networks to gather information and have help to input names of people interested in Independent Living – very capable on phone contact. My thoughts are on music and “IL” wanting to help kids speak with the guitar and other musical instruments. I have reached out to a group for sponsorship and support in giving music lessons; I’ve sent two letters for support and looking for youth to be part of a band: have a guitarist, female vocalist, need a drummer, flute player, etc. Band members don’t have to be in Ocala can be from other areas and they can be instructed from the Guitar Center in their area for music lessons.  Professional musicians will work with the kids’ band and make sure they know three songs before going to Tallahassee – the band will help build excitement for Kids Week.   Victoria announced that she drafted a letter to John Travolta, he’s a member of Planet Fitness and he has agreed to travel to Tallahassee to introduce the band. Chris Johnson mentioned that he may have a drummer for the band. Kim Hernandez – Trudy announced that Kim will be moving to Regional Vice President for the Southeast Coast, and that Charles Parker will be appointed to take over the Public Relations position. The website will be placed under public relations and Charles will connect with Victoria. Lynda Thompson – registration for the 2014 NFPA / FSFAPA Annual Education Conference will be handled through Trudy as there will be scholarships involved. The board was asked to help promote the conference. Will provide information about sponsorships, childcare, Teens, and youth program. If DCFS comes through for sponsorships dollars more support will be available to other areas of need. There is a breakdown of cost in the report, Tweens limited to 150, NEX GEN limited to 50 and child care of youth 0 – 9 limited to 200. Childcare will again be provided by Super Sitters who are changing radio in order to have extra sitters for kids and will assign parent/child attendee to sitter so they can get to know each other. The only problem is that there is no outside activity area. Trudie Poole – the activities in kinship care include making contacts and connecting with providers to build a data base to form a state-wide navigator kinship care program of existing services and resources that can be developed and replicated to other